Executive Assistant - Data & Digital ( Sales, Service & Insights Delivery)

Vizient•Chicago, IL

1d•$68,500 - $116,300•Hybrid

About The Position

Vizient is seeking a seasoned Executive Assistant to provide strategic, high-level support to the Senior Vice President of Sales, Service & Insights Delivery and the Senior Vice President of Sales & Client Relations. The role supports two senior leaders in the Data & Digital business area and helps drive the efficiency and effectiveness of their teams. As a trusted business partner, the Executive Assistant enables executive effectiveness and supports organizational priorities by anticipating needs, managing complex priorities, coordinating executive operations, and fostering collaboration across the enterprise. The position is part of Administrative Services, an enterprise-wide support organization that invests in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement. The role follows a hybrid workplace model with three days in the Chicago office and requires willingness to travel.

Requirements

At least 5 years of relevant experience in a corporate environment in a senior administrative support role.
Proficiency in Microsoft Word, Excel, PowerPoint, and Teams.
Experience integrating AI tools such as Microsoft Copilot or ChatGPT into administrative processes, meeting management, project tracking, and executive communication.
Strong written and verbal communication skills.
Professional, can-do attitude, approach, and presence.
Strong organizational skills, attention to detail, self-direction, and results orientation.
Strong project management skills and ability to balance multiple priorities with attention to detail.
Willingness to travel.

Nice To Haves

Relevant degree preferred.
Experience with Workday and Concur.
Experience working with employee resource groups and/or community engagement programs.

Responsibilities

Strategically manage complex executive calendars, align time with organizational priorities, anticipate needs, resolve conflicts, balance competing demands, protect focus time, and coordinate with internal and external stakeholders.
Prepare briefing materials, agendas, and presentations; plan and facilitate leadership meetings and offsites; coordinate logistics; document decisions; and track action items through completion.
Coordinate in-person, hybrid, and virtual meetings, workshops, leadership forums, and department events, including logistics, technology, participant communications, and meeting readiness.
Manage domestic travel arrangements and prepare, reconcile, and submit accurate expense reports in compliance with company policies.
Design and maintain systems for tracking executive priorities, initiatives, deliverables, and follow-up actions; coordinate cross-functional projects and confidential initiatives; and improve workflows and operational efficiency.
Serve as a liaison among executives, business leaders, employees, external partners, and vendors; build collaborative relationships; and support executive speaking engagements, leadership events, and strategic communications.
Coordinate onboarding activities, employee engagement initiatives, recognition programs, and team events; provide backup support and share best practices with Administrative Services colleagues.
Handle highly confidential information professionally and discreetly, anticipate executive needs, proactively resolve challenges, and support special projects that advance leadership team priorities.