Executive Administrative Assistant - Human Resources
About The Position
The Executive Assistant provides high-level administrative and operational support to Human Resources Vice Presidents. The role manages complex calendars, travel, communications, presentations, expense tracking, and department events. It serves as a key liaison between leadership and internal and external stakeholders, proactively anticipating business needs, streamlining processes, and supporting operational effectiveness. The ideal candidate has at least three years of administrative experience supporting multiple leaders, strong organizational and communication skills, and advanced proficiency in Microsoft Office applications. The role also calls for technical aptitude, including using productivity and emerging AI-powered tools to improve efficiency, automate routine tasks, enhance reporting and presentations, and support a fast-paced, technology-driven business environment while maintaining professionalism and confidentiality.
Requirements
- High school diploma or equivalent.
- At least 3 years of administrative experience.
- Experience supporting multiple executive leaders and/or departments.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
- Ability to handle confidential information with discretion.
- High attention to detail and a strong customer service orientation.
- Ability to manage multiple tasks and meet deadlines in a dynamic environment.
Nice To Haves
- Technical aptitude, including the ability to use productivity and emerging AI-powered tools to improve efficiency, automate routine tasks, and enhance reporting and presentations.
Responsibilities
- Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
- Coordinate travel and itineraries for the leader and their team as needed.
- Anticipate needs and streamline processes for aligned Vice Presidents.
- Prepare reports, communications, and presentation materials.
- Manage department events and employee engagement activities, including venue, food, and onsite-support logistics.
- Partner with stakeholders and other departments to support business operations.
- Serve as a liaison between the Vice President and internal and external stakeholders.
- Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
- Support onboarding and provide backup support for other administrative staff.
- Demonstrate knowledge of business operations and support process improvements.
Benefits
- Medical, dental, vision, and life insurance coverage starting on the first day of employment.
- Six free sessions each year with a licensed therapist.
- 18 paid time off days annually for full-time employees, prorated based on employment start date.
- Six company holidays per year.
- 6% company contribution to a 401(k) Retirement Savings Plan each pay period, with no employee contribution required.
- Employee discounts.
- Tuition reimbursement.
- Student loan refinancing.
- Free access to financial counseling, education, and tools.
- Maternity support programs and nursing benefits.
- Up to 14 weeks of paid leave for birth parents and up to 4 weeks of paid leave for non-birth parents.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
