Human Resources Administrative Assistant

Nevada Health Centers I•Las Vegas, NV

17h

About The Position

The Human Resources Administrative Assistant provides administrative support for the day-to-day human resources operation and for various Nevada Health Centers departments, locations, and service lines. The role maintains employee records and supports hiring, onboarding, employee notifications, compliance tracking, leadership development, recognition, and HR projects. It also performs general administrative and front-office duties, including assisting visitors, handling calls and deliveries, organizing documents, maintaining supplies, and keeping the administrative office presentable.

Requirements

High school diploma or GED.
Proficiency with Microsoft Office suite products.
At least one year of customer service experience.

Nice To Haves

One year of human resources experience.
An associate or bachelor’s degree in human resources management or a closely related field.
Proficiency with Microsoft Office, including Excel and Outlook.
Strong interpersonal skills for handling sensitive and confidential situations and documentation.
Attention to detail in administrative tasks.
Ability to establish priorities, meet deadlines, and manage competing priorities.
Ability to maintain a high level of confidentiality.
Excellent telephone and oral communication skills.
Ability to identify and resolve problems in a timely manner.
Ability to speak professionally and effectively to individuals and groups.

Responsibilities

Maintain accurate, detailed, and legally compliant HR employee files.
Collect I-9 documentation for new and existing team members.
Create and distribute employee photo ID badges.
Send new-hire notifications and internal termination notifications so that departing employees’ IT access can be discontinued.
Track employee TB and vaccine testing for regulatory compliance through the online learning management system.
Schedule and coordinate candidate interviews and send surveys to collect interview-team feedback.
Meet and greet walk-in visitors at the Las Vegas Administrative Offices using outstanding customer service.
Prepare new employee orientation documentation, including week-one schedules, access cards, and agreements.
Assist with leadership development programs.
Assist with paper paycheck distribution for the Southern region.
Support recognition and welcome cards.
Provide administrative support for HR special projects as needed.
Coordinate or assist with HR and administrative events and luncheons.
Compile and sort documents, including employee information, encounter forms, and superbills.
Scan, sort, and file paper and electronic documents.
Fold and mail patient statements, claims, insurance forms, and employee communications.
Answer phones and direct callers to the appropriate department.
Handle, sort, and distribute building deliveries and mail, including perishable items.
Cross-train on front-office and support-service duties.
Maintain administrative supplies and inventory, restocking as needed.
Keep the administrative office tidy and presentable.