Human Resources Administrative Assistant

Nevada Health Centers I•Las Vegas, NV

15h

About The Position

The Human Resources Administrative Assistant supports the day-to-day human resources operation and provides administrative support to various Nevada Health Centers departments, locations, and service lines. The role maintains employee records and supports hiring, onboarding, compliance tracking, employee communications, events, and general office administration. It also provides customer service to visitors and callers at the Las Vegas Administrative Offices and cross-trains on front office and support service duties.

Requirements

High school diploma or GED.
Proficiency in Microsoft Office suite products.
At least one year of customer service experience.

Nice To Haves

One year of Human Resources experience.
Associate or bachelor's degree in Human Resources management or a closely related field.
Proficiency with Microsoft Office, including Office, Excel, and Outlook.
Strong interpersonal skills for handling sensitive and confidential situations and documentation.
Attention to detail in administrative tasks.
Ability to establish priorities, meet deadlines, and manage competing priorities.
Ability to maintain a high level of confidentiality.
Excellent phone and oral communication skills.
Ability to identify and resolve problems in a timely manner.
Ability to speak professionally and effectively to individuals and groups.

Responsibilities

Maintain accurate, detailed, and legally compliant HR employee files.
Collect I-9 documentation for new and existing team members.
Create and distribute employee photo ID badges.
Send new-hire notifications and internal employee termination notifications so access to IT systems can be discontinued.
Track employee TB and vaccine testing for regulatory compliance using the online learning management system (LMS).
Assist the HR team with scheduling and coordinating candidate interviews, and send surveys to collect post-interview feedback.
Meet and greet walk-in visitors at the Las Vegas Administrative Offices using outstanding customer service skills.
Prepare new employee orientation documentation, including collecting week-one schedules, access cards, and agreements.
Assist with leadership development programs and HR special projects.
Assist with paper paycheck distribution for the Southern region.
Support employee recognition and welcome cards.
Coordinate or assist with HR and administrative events and luncheons.
Compile and sort documents, including employee information, encounter forms, and superbills; scan, sort, and file paper and electronic documents.
Fold and mail patient statements, claims, insurance forms, and employee communications.
Answer phones and direct callers to the appropriate department.
Handle, sort, and distribute building deliveries and mail, including perishable items.
Cross-train on front office and support service duties.
Maintain administrative supplies and inventory, restocking as needed.
Keep the administrative office tidy and presentable.