Human Resources Administrative Assistant

Community Options, Inc.•Princeton, NJ

2d•$16•Onsite

About The Position

Community Options, Inc., a national nonprofit agency providing services to individuals with disabilities in 11 states, is hiring a full-time Human Resources Administrative Assistant to support its national leadership team in Princeton, New Jersey. The role provides administrative support with a dedicated focus on human resources activities and emphasizes customer service and general knowledge of HR practices. The starting pay rate is $16.00 per hour. Employment is contingent upon successful completion of criminal background, central registry, child abuse registry, and drug checks. The employee must cooperate with licensing and department staff during inspections, inquiries, or investigations.

Requirements

High school diploma or GED required.
At least one year of office experience required.
Customer-focused approach and professional demeanor.
Proficiency with Microsoft Office.
Excellent verbal communication skills.
Organized, with strong attention to detail.
Ability to maintain confidentiality regarding employment matters.
Valid driver’s license.
Successful completion of criminal background, central registry, child abuse registry, and drug checks is required as a condition of employment.

Nice To Haves

Bachelor’s degree preferred.
Prior human resources experience preferred.
Experience with HRIS systems preferred.

Responsibilities

Complete employment verifications, process traffic violations, and respond to requests for information.
Electronically scan and file incoming personnel paperwork, including employment changes, training, disciplinary actions, performance documents, and terminations.
Perform audits and conduct background checks, drug screening, and motor vehicle reports.
Help maintain electronic employee personnel files and ensure records comply with federal and state regulations.
Follow up with appropriate individuals about missing information and paperwork, and report inconsistencies.
Order office supplies monthly and maintain materials for office equipment.
Open, sort, and distribute mail.
Serve as the initial point of contact for on-site visitors.
Screen and transfer calls to the appropriate party.
Maintain a neat and orderly office, reception, and kitchen area.
Complete projects to support the team.
May coordinate business travel and perform administrative functions supporting the national office team.
Process employee garnishments and levies as received.
Manage the front desk for building tenants.
Perform other duties as assigned by the supervisor.
Cooperate with licensing and department staff during any inspection, inquiry, or investigation.