Administrative Assistant Human Resources

Security National Life Insurance Company•Taylorsville, UT

17h

About The Position

The Administrative Assistant supports the Human Resources team and employees nationwide by responding to HR questions, concerns, and issues. The position assists the Executive Director, Human Resources with projects involving recruitment, onboarding, compensation, training, employment-law compliance, and research. It manages the department’s general email and phone line, routing inquiries to the appropriate team member or department when needed, and provides administrative and technical support to employees and management. The role also backs up HR Generalist administrative duties, including remote employee I-9 reviews, Workers’ Compensation claims, employee-data audits, and leave-of-absence tracking.

Requirements

Minimum of 2 years of Administrative Assistant experience preferred.
Excellent verbal and written communication skills, including the ability to communicate effectively with internal and external customers.
Excellent computer proficiency with MS Office (Word, Excel, PowerPoint, and Outlook), Online Enrollment, and ability to type at least 45 words per minute.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Proficiency with, or ability to quickly learn, the organization’s HRIS and talent management system.
Ability to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
Ability to work independently and complete assignments within the parameters of instructions, prescribed routines, and standard accepted practices.
High school diploma or equivalent.
Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
Ability to occasionally lift and carry up to 15 pounds.
Ability to talk, listen, and speak clearly on the telephone.
Ability to sit for prolonged periods at a desk while working on a computer.

Nice To Haves

Minimum of 2 years of Administrative Assistant experience preferred.

Responsibilities

Manage the Human Resources Department’s general email and phone line, responding to or escalating inquiries within one business hour.
Research, write, and review job descriptions.
Advertise job openings on websites and in newspapers; pre-screen, forward, and search for qualified resumes as needed.
Ensure new-hire paperwork is accurate and orderly on a daily basis.
Submit and review drug, criminal, and driver background checks.
Communicate with hiring managers nationwide about new-hire issues, concerns, and questions as needed.
Provide excellent customer service in communications with employees.
Assist with updating employee records as requested.
Prepare and submit check requests, match checks with bills, and mail them for timely payment as requested.
Provide analytical and technical support to employees as needed.
Identify HR matters and issues and escalate them as needed.
Create and update online materials.
Communicate HR policies and procedures effectively to management nationwide.
Update and maintain HR SharePoint content and troubleshoot computer-related issues when necessary.
Maintain compliance with company and outside-vendor policies and procedures.
Back up HR Generalist administrative duties, including assisting with remote employee I-9 review and completion, filing Workers’ Compensation claims, pulling and auditing employee data, and tracking leaves of absence.
Perform other duties as assigned.