Administrative Assistant, Human Resources

Ingham Intermediate School District • Mason, MI

1d • Onsite

About The Position

Under the general direction of the administrator and in compliance with established policies, procedures, and practices, the Administrative Assistant provides general office and administrative support for Human Resources. The position serves as the main point of contact for criminal history results, manages the criminal history database while maintaining confidentiality of records, approves criminal history for contracted staff with the substitute vendor, distributes results when requested, and provides support to local districts.

The role prepares and posts job openings, including on external sites, coordinates with administrators to schedule interviews, and prepares and maintains interview materials. General office duties may include handling routine correspondence and email, answering phones, providing information, maintaining files, sorting and distributing mail, assisting with mailings, helping staff with equipment and facilities usage and repair, and ordering supplies, materials, and equipment.

Requirements

• High school diploma or equivalent.
• Two or more years of office and administrative support work experience.
• Interpersonal and communication skills necessary to provide courteous and accurate information to staff, students, parents, constituent school districts, community and state agencies, vendors, and others.
• Ability to handle problem situations in a tactful, courteous, and respectful manner.

Responsibilities

• Serve as the main point of contact for criminal history results.
• Manage the criminal history database and ensure the confidentiality of criminal history records.
• Approve criminal history of contracted staff with the substitute vendor.
• Distribute criminal history results when requested.
• Provide support to local districts.
• Prepare and post job openings, including on external sites.
• Coordinate with administrators and schedule interviews.
• Prepare and maintain interview materials as required.
• Handle routine correspondence and email communications.
• Answer phones and provide information.
• Maintain files; sort and distribute mail; and assist with mailings.
• Assist staff with usage and repair of equipment and facilities.
• Order supplies, materials, and equipment.

Benefits

• Choice of six health insurance plans.
• District-paid dental insurance.
• District-paid vision insurance.
• District-paid life insurance.
• District-paid long-term disability insurance.
• Collaborative and supportive environment.
• Opportunities for personal and career growth.
• Impactful work.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED