Executive Assistant

Aspen Technology•Houston, TX

1d•Hybrid

About The Position

AspenTech is seeking an experienced Executive Assistant to support its Chief Revenue Officer in a fast-paced, global environment. The role manages a broad range of administrative responsibilities to help the executive work efficiently and effectively. It requires flexibility, sound judgment, attention to detail, strong communication, professionalism, and the ability to manage competing priorities and deadlines independently. The position also provides backup coverage for other administrative staff and performs other duties as required by the Executive Team member and other leaders. The role is based in Houston, Texas, and follows AspenTech’s hybrid workplace schedule: employees work in the office four days per week and may work remotely one day per week, subject to reasonable accommodation or an approved exception. AspenTech requires employees to be legally authorized to work in the United States and does not provide sponsorship for this position.

Requirements

At least 5 years of experience supporting executive-level management in a C-level corporate environment.
High school diploma required.
Experience with Microsoft 365 and the full Office suite, AI, and technologies such as Workday and Oracle.
Strong organizational skills and the ability to set priorities and work independently.
Ability to meet deadlines in a fast-paced environment with multiple competing priorities.
Exceptional English verbal and written communication skills.
Ability to manage a demanding workload and balance self-managed tasks and projects with management support needs.
Demonstrated discretion, sound judgment, and integrity when handling highly confidential and sensitive information.
Thoroughness and follow-through.
Ability to work effectively with executives and employees at all levels.
Self-starter with a strong sense of ownership and pride in work.
Legally authorized to work in the United States; sponsorship is not available.

Nice To Haves

Associate’s degree or additional degrees.

Responsibilities

Undertake administrative activities and projects requiring confidentiality, discretion, and independent judgment.
Proactively support executives, anticipate issues, and initiate action to make effective use of their time.
Manage complex executive calendars across multiple time zones and countries, including teleconference meetings and planning.
Coordinate domestic and international travel, including visas, flights, hotels, ground transportation, and travel and expense processing.
Organize meetings by scheduling dates and times, reserving rooms, and developing agendas.
Prepare executives for meetings by synthesizing and preparing relevant documentation and coordinating agenda items.
Coordinate executive and C-suite meetings and on-site visits.
Draft, review, edit, and format presentations and documents; prepare spreadsheets.
Provide general administrative support, including telephone screening, printing, copying, and responding to routine inquiries.
Provide backup coverage for other administrative staff.
Perform other duties as required by the Executive Team member and other leaders.