SR EXECUTIVE ASST

Covenant Health•Knoxville, TN

About The Position

Performs confidential administrative support services for the Chief Executive Officer or an Executive Vice President and may support the organization's Board of Directors. Supports executive office operations and serves as a communication liaison with senior staff. The role may chair assigned task groups and may direct or review the work of support staff. It requires a high level of discretion and judgment.

Requirements

Bachelor’s degree or equivalent experience.
Seven to ten years of administrative support experience at the executive level.
Advanced experience with word processing (MS Word), database (Access), presentation (PowerPoint), and spreadsheet (Excel) software.
High degree of expertise in office management and ability to handle multiple sensitive and important issues simultaneously.
Strong oral and written communication skills.
Thorough understanding of the Corporate organizational structure, functional responsibilities, and general operating requirements of the Corporate Office and Covenant Health facilities.

Responsibilities

Provides administrative support to the President or Executive Vice President.
May act on behalf of the President or Executive Vice President in matters such as scheduling meetings, handling communications, and responding to requests for information.
Serves as a liaison with the executive’s direct reports and others throughout the organization.
Gathers, compiles, and prepares accurate and pertinent information for meetings and reports.
Determines whether to make decisions, seek approval from someone else, or wait for the executive when the executive is out of the office.
Maintains confidentiality regarding information received and tasks performed.
Attends meetings as required and participates on committees as directed.
Composes correspondence, reports, memoranda, and other documents as needed or requested.
Maintains the President’s or Executive Vice President’s daily schedule.
Coordinates travel and meeting arrangements.
Analyzes and processes Executive Management Group expense statements to ensure charges are accurate and credits are received.
Monitors incoming telephone calls and reviews mail, determining what needs to be brought to the executive’s attention.
Uses appropriate resources to ensure accurate and timely information gathering and follow-up on issues.
Records and transcribes meeting minutes for reports.
Maintains the filing system, including modifying and purging files as needed.
Performs other related duties as assigned or requested.