EXECUTIVE ASST

Covenant Health•Morristown, TN

About The Position

Performs complete administrative duties for the facility’s President & CAO and may support more than one executive or reporting vice president. Handles confidential work and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, and presentations using advanced PC software skills. Schedules and maintains appointment calendars, meeting and travel itineraries, and coordinates related arrangements. The position requires initiative, judgment, and knowledge of company practices, policies, and organization. May direct and review the work of support staff.

Requirements

Associate degree or equivalent experience.
Five years of administrative experience with executive management.
Experience using word processing software (MS Word), spreadsheet software (Excel), and presentation software (PowerPoint).
No licensure requirement.

Responsibilities

Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, and prepares reports and presentations for the President & CAO’s use in System meetings.
Collects and prepares information for the President & CAO’s discussions and meetings with executive staff members and outside individuals.
Opens and screens incoming mail and locates and attaches appropriate files to correspondence requiring a response.
Maintains the daily appointment calendar, coordinates appointments and meetings, and organizes agenda materials.
Receives and screens telephone calls; may respond to moderately complex inquiries, take messages, and redirect callers.
Maintains and organizes confidential department files and records.
Makes travel and lodging arrangements directly or through travel agencies.
Maintains and orders office supplies as necessary.
Follows policies, procedures, and safety standards; completes required annual education assignments; works toward goals and objectives; and participates in quality improvement initiatives as requested.
Performs other duties as assigned.