Executive Assistant to Office of Lead Pastor

Church of the Highlands•Birmingham, AL

1d•Onsite

About The Position

Church of the Highlands is hiring an Executive Assistant in the Office of the Lead Pastor to support Josh Champion and manage the operating rhythm of his office. The role helps him stay focused on work across 26 campuses and innovation work under Motion House. This is an operator role focused on keeping meetings, documents, messages, and decisions moving, with daily use of AI tools and an understanding of marketing or growth work. The Executive Assistant manages action items and follow-ups, organizes documents and information, triages communications, prepares meeting briefs and agendas, conducts research, coordinates scheduling and logistics, and represents Josh in meetings when needed. The role is based in person at the Grandview campus in Birmingham, Alabama, and is full time.

Requirements

At least 2 years of experience in marketing, growth, communications, or a related field, with an understanding of funnels, campaigns, and growth teams.
Exceptional organization and experience building and running systems for tracking work, filing information, and keeping a leader on schedule.
Daily fluency with AI tools for drafting, summarizing, research, and organization, and willingness to keep learning new applications.
Strong writing skills, including the ability to write clear emails, concise meeting briefs, and short research summaries in another person's voice.
Sound judgment in determining what needs Josh's attention and what can be handled independently; asks good questions and makes smart calls when he is unavailable.
Discretion and maturity in handling confidential matters.
Ability to remain calm and steady as priorities shift and multiple demands arise.
Love of the local church and enthusiasm for serving the vision of Church of the Highlands.
Ability to learn a new tool within a week.

Nice To Haves

Project management experience, including running projects with several owners and a deadline.
Experience building simple automations using tools such as Make, Zapier, or Notion.
Comfort reading dashboards, pulling reports, and identifying changes in data.
Experience in a small, fast-moving startup or venture environment where employees take on multiple roles.

Responsibilities

Capture commitments from meeting notes and recordings and log them on Josh's action board.
Prioritize action items, follow up with owners, update statuses, and flag items at risk of slipping.
Categorize and file documents the same day they are received, maintain an index, and retrieve documents promptly.
Triage email and texts daily, draft replies in Josh's voice, and identify messages requiring his personal attention.
Handle routine correspondence on Josh's behalf once trusted to do so, and ensure every request receives an answer or an owner.
Prepare one-page briefs for important meetings, including attendees, purpose, decisions needed, and relevant documents.
Draft and circulate meeting agendas and surface prior notes, decisions, and open items.
Research requested topics, people, organizations, vendors, and ideas, and provide concise summaries with recommendations.
Coordinate meetings across campuses, teams, and external partners while protecting time for deep work.
Arrange meeting rooms, links, travel, materials, and reminders.
Attend meetings on Josh's behalf when needed, capture decisions and action items, and report back the same day.
Communicate with staff and partners on behalf of the office with warmth, clarity, and sound judgment.