Executive Office Assistant to CEO

BOYS AND GIRLS HOMES OF NC INC•Lake Waccamaw, NC

23h•$45,000 - $52,000

About The Position

The Executive Office Assistant to the CEO is a full-time, non-exempt position responsible for daily operations of the Executive Office and administrative support to the CEO. The role maintains the CEO’s correspondence, calendar, meeting management, and communications; prepares materials and records for board, committee, and leadership meetings; and supports organizational communications, accreditation, special projects, and selected publications. The employee also supervises, supports, and evaluates the switchboard operator. The schedule is set to meet the needs of BGHNC and the CEO. The office is opened at 8:00 a.m. and closed at 5:00 p.m., Monday through Friday. Candidates should have at least a two-year associate’s degree in business (a four-year degree is preferred), three years of successful experience in a secretarial position or equivalent, and proficiency with word processing, spreadsheets, computers, filing, and general office procedures. The position requires positive communication, the ability to handle multiple duties while maintaining confidentiality, and a valid driver’s license with proof of insurance. Candidates must pass any required drug test and provide HR with a written negative drug screening test before hire; a background investigation is required. Reasonable accommodations may be made for individuals able to perform the essential duties. The role includes the physical activities and demands described under Working Conditions in the posting.

Requirements

A two-year associate’s degree in business.
At least three years of successful experience in a secretarial position or equivalent.
Experienced word-processing skills and competence working with spreadsheets.
Computer literacy and good knowledge of filing and general office procedures.
Ability to communicate positively and effectively with others.
Ability to manage multiple projects and duties simultaneously while maintaining high levels of confidentiality.
Valid driver’s license and proof of insurance.
Must pass any required drug test and provide HR with a written negative drug screening test before being hired.
Background investigation required.

Nice To Haves

Four-year degree.

Responsibilities

Manage the daily operations of the Executive Office.
Maintain the CEO’s correspondence, calendar, meeting management, and communications.
Supervise, support, and evaluate the switchboard operator.
Prepare correspondence, agendas, and minutes for board and subcommittee meetings.
Prepare agendas and minutes for the Executive Leadership Team and other meetings as directed by the CEO.
Support the CEO in developing effective communication within the organization.
Assist the CEO and Chief Safety Officer with maintaining accreditation standards as needed.
Open the office at 8:00 a.m. and close it at 5:00 p.m., Monday through Friday.
Maintain accurate, up-to-date files on correspondence and necessary projects.
Handle incoming and outgoing telephone calls related to the CEO.
Prepare and assemble materials for Executive Committee and Board of Trustees meetings as requested by the CEO.
Serve as recording secretary for Executive Committee, Board of Trustees, and other committee meetings as needed.
Assist with acknowledging gifts requiring the CEO’s personal attention.
Send flowers or other appropriate recognition to employees who are hospitalized or in the event of the death of an employee or an employee’s immediate family member; do the same for Board members, significant donors, or others as directed.
Assist with designing and publishing materials for Boys and Girls Homes, such as communications, appeal letters, Christmas cards, newsletters, brochures, advertisements, awards, and signs; this may include taking and maintaining photos or videos.
Assist the CEO with coordinating special projects.
Perform other related duties as assigned by the CEO.