Sr. Executive Assistant

Methodist Le Bonheur Healthcare • Memphis, TN

1d

About The Position

The Senior Executive Assistant performs a variety of administrative support functions for senior executive management and helps ensure the smooth and efficient operation of the office. The role supports the senior executive and staff through office administration, budget and expense tracking, calendar and travel coordination, meeting preparation and follow-up, document preparation, and records management. The position requires discretion, initiative, independent judgment, and effective communication with high-level personnel. The Associate is expected to model behavior consistent with MLH’s Mission, Vision and Values.

Requirements

• High school diploma or equivalent.
• Five to seven years of progressive office administrative experience supporting senior leadership, directors, or multiple managers.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, or other programs indicated for the department.
• Ability to understand and compose moderately complex written materials.
• Typing ability of 55–65 words per minute.
• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel using tact, diplomacy, and good judgment.
• Ability to operate standard office equipment.
• Ability to perform basic arithmetic calculations at a level acquired through high school completion.
• Verbal and written communication skills, including proficiency in spelling, punctuation, grammar, and other English language skills.
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Strong interpersonal skills and ability to build relationships with internal executives, other departments, and external clients or vendors.
• Ability to handle confidential information with discretion.
• Experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Ability to take initiative, anticipate needs, and identify urgent matters requiring attention.
• Ability to travel occasionally to other facilities.

Responsibilities

• Perform administrative duties supporting the senior executive and staff, including answering and screening telephone calls, processing incoming and outgoing mail, and directing messages and correspondence.
• Prepare requisitions, order office supplies and equipment, and help ensure office equipment functions properly.
• Review the executive’s mail and organize essential items in priority action order.
• Assist the senior executive in monitoring and controlling the budget, track office-related expenses, and maintain expenditure records for assigned cost centers.
• Create and maintain effective office workflows and communications while handling multiple projects and tasks.
• Act as an administrative liaison for the executive and staff, making appropriate decisions in their absence.
• Maintain confidentiality, tact, and respect.
• Manage complex calendars; schedule and coordinate meetings, appointments, and travel arrangements for the senior executive and staff.
• Manage meeting materials and documentation, including planning agendas, taking notes, synthesizing outcomes, distributing materials, and tracking follow-up action items.
• Prepare, review, format, and proofread correspondence, reports, presentation materials, and other documents for accuracy and completeness.
• Establish and maintain efficient filing systems for departmental and confidential materials.
• Perform other job functions as requested or needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED