Executive Assistant

Inspire • Atlanta, GA

1d

About The Position

The Executive Assistant provides comprehensive administrative, operational, and project support to the Demand Generation Leadership Team (DGLT), including the SVP and designated Vice Presidents. The role is a trusted partner to the leadership team, managing complex priorities, coordinating executive communications, facilitating key business rhythms, and supporting execution of strategic and operational initiatives. It requires exceptional organization, business acumen, sound judgment, discretion, accountability, and the ability to support multiple senior leaders in a fast-paced environment.

The role also supports leadership meetings and events, travel and expenses, office and operational management, strategic projects, executive presentations and communications, and team engagement and culture-building activities.

Requirements

• Four-year degree.
• At least 5 years of Executive Assistant or senior administrative support experience.
• Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.
• Experience coordinating executive meetings, offsites, and strategic initiatives.

Nice To Haves

• Experience supporting multiple executives simultaneously.

Responsibilities

• Provide executive-level administrative support to the Demand Generation Leadership Team, including the SVP and designated Vice Presidents.
• Manage complex calendars for multiple leaders and balance competing priorities and scheduling demands.
• Coordinate executive communications discreetly and confidentially.
• Act as a liaison among leadership, internal partners, and external stakeholders.
• Anticipate leadership needs and proactively address scheduling, communication, and operational challenges.
• Manage leader priorities, commitments, and follow-up actions to completion.
• Enable alignment and coordination across leaders and teams.
• Plan and execute leadership meetings, offsites, and business reviews.
• Coordinate meeting agendas, logistics, and supporting materials.
• Prepare pre-read materials, reports, and briefing documents.
• Track meeting action items, decisions, and follow-up activities.
• Manage meeting logistics, including conference rooms, catering, technology, and attendee communications.
• Coordinate leadership travel in accordance with company policy.
• Prepare and submit accurate and timely expense reports.
• Maintain office equipment and supplies and oversee updates to business cards and stationery.
• Process and track vendor invoices and support department budget tracking with Finance and Procurement.
• Manage jet tracking and related documentation for Finance and Tax/Audit requirements.
• Maintain shared drives and document repositories so materials are current, organized, and accessible.
• Conduct research, prepare briefing documents, and summarize insights for Demand Generation strategic initiatives.
• Track and report on key projects, priorities, and deliverables to support alignment with leadership objectives.
• Prepare executive presentations, reports, and business review materials.
• Support executive communications and presentation development for internal and external audiences.
• Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.
• Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion.
• Support internal communications and encourage participation in culture-building initiatives.
• Help reinforce a collaborative, high-performing leadership team environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior