Executive Assistant

Gulfstream•Savannah, GA

About The Position

Under limited supervision, the Executive Assistant provides principal secretarial and administrative support to the Vice President of Procurement. The role maintains a close and highly responsible relationship with corporate officers and their staff, business unit managers, staff, and employees. It involves working independently and exercising considerable judgment and initiative, while applying knowledge of office functions and understanding of the organization, programs, and procedures related to the office. The selected candidate will provide high-level executive support in a fast-paced leadership environment. The role calls for proactive management of executive time and priorities, strong organization and attention to detail, discretion, sound judgment, and executive-level written and verbal communication. The position is based in GAC Savannah, is a first-shift, full-time role, and involves up to 25% travel.

Requirements

High school diploma or GED and advanced secretarial training required.
Six years of related administrative experience.
Ability to handle multiple tasks, use independent judgment, and manage confidential information.
Proficiency with standard office equipment and software, and knowledge of administrative principles.
Ability to read, write, speak, and understand English.
Exceptional organizational skills, attention to detail, discretion, sound judgment, and executive-level written and verbal communication.
Ability to anticipate leadership needs, coordinate competing priorities, and help executives and leadership teams remain prepared, organized, and on schedule.

Nice To Haves

Associate’s degree in business administration, office management, or a related curriculum preferred.
Preferred experience providing high-level executive support in a fast-paced leadership environment, including complex calendar management, strategic meeting scheduling, and proactive management of executive time and priorities.
Proficiency in Microsoft PowerPoint, Outlook, Excel, Word, Teams, and Visio, including the ability to create executive leadership presentations and professional organizational charts.

Responsibilities

Serve as the primary initial point of contact for matters directed to the Vice President; research and prioritize incoming issues and determine the appropriate action, referral, or response.
Maintain the Vice President’s calendar, schedule tentative appointments without prior clearance, make travel arrangements as instructed, coordinate meetings, and assemble background information.
Prepare correspondence, memoranda, minutes, speeches, and special reports to high-quality standards and within demanding schedules and deadlines; sign routine correspondence when appropriate and route information to the proper location.
Prioritize mail and other requests and submit them appropriately.
Prepare and use confidential information concerning budgets, employee performance, compensation, and operations as part of regular duties.
Answer and screen the Vice President’s telephone calls and redirect them when necessary.
Serve as a point of contact with top-level executives inside and outside the company and with business unit managers.
Compile information from various sources; prepare presentations and reports and respond to requests according to general instructions.
Establish and maintain department files in an organized and timely manner.
Plan and coordinate functions such as roundtables and luncheons.
Perform other duties as assigned.