Sr. Executive Assistant

Vantor•Herndon, VA

1d•$36 - $53•Hybrid

About The Position

Vantor is seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. The role calls for exceptional organization, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment. The successful candidate will anticipate executive needs, work as a trusted partner to senior leadership, and handle highly confidential information with discretion and professionalism. The position supports complex executive calendars and priorities; domestic and occasional international travel; expense reporting; local events and initiatives; and coordination across global teams and time zones. It also involves using technology, automation, and AI-enabled tools to improve executive workflows and administrative processes. The role requires working on-site at least three days per week, potentially more depending on executive travel and in-office presence, with flexibility as schedules fluctuate. Applicants must be U.S. Persons and able to acquire a clearance.

Requirements

U.S. citizenship; the posting defines a U.S. Person as a U.S. citizen, permanent resident, Asylee, or Refugee.
At least 5 years of experience supporting C-suite or senior executives in a fast-paced corporate environment.
Ability to acquire a clearance.
Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
Experience processing travel and expense reports accurately and within deadlines.
Strong judgment and ability to operate independently within defined guidelines in ambiguous, fast-changing environments.
Ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.
Exceptional written and verbal communication skills, including preparing clear, actionable, executive-ready materials.
Team-oriented, adaptable, and highly collaborative in in-person and remote environments.
Discretion and integrity when handling highly sensitive information.
Ability to work with composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team.
Professional experience with Google Workspace and Microsoft 365.
Ability to work on-site at least three days per week and potentially more depending on executive travel and in-office presence; must flexibly accommodate changes.

Nice To Haves

Bachelor’s degree or equivalent experience.
Experience supporting multiple senior executives simultaneously.
Experience with Concur, Workday, Teams, and modern collaboration tools.
Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality.
Understanding of how effective executive support advances broader organizational priorities.

Responsibilities

Manage complex, changing executive calendars and align meetings with priorities and strategic initiatives.
Assess changing priorities, identify conflicts, reschedule meetings, and protect time for critical touchpoints, including when schedules are compressed or competing.
Present options, context, and trade-offs when decisions or escalation are needed; independently resolve scheduling and prioritization issues within established guidelines.
Coordinate domestic and occasional international travel, including itineraries, visas when necessary, accommodations, transportation, and expense reporting.
Prepare and manage accurate expense reports and resolve incomplete items promptly.
Support and coordinate local events and initiatives, including logistics, agendas, and action tracking.
Handle sensitive and confidential information with judgment, integrity, and discretion.
Anticipate executive needs by identifying issues, prioritizing tasks, solving problems, and improving operational efficiency.
Support initiatives with a collaborative, adaptable, and solutions-oriented mindset.
Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations.
Use technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes.
Support in-person collaboration and digital coordination across global teams and time zones.
Build cooperative, trusting, and accountable relationships across the Executive Assistant team.