Executive Assistant

Flex•Columbia, SC

About The Position

Flex is hiring an Executive Assistant in Columbia, South Carolina, to support the Site General Manager. Reporting to the General Manager, this role handles a broad range of administrative, operational, project management, and stakeholder management duties. The Executive Assistant helps optimize the General Manager’s time, prepares meetings, coordinates travel and events, and supports business transactions and expense processes.

Requirements

Bachelor’s degree or equivalent experience.
1–2 years of experience as an Executive Assistant supporting VP- or GM-level executives, including travel, event coordination, meeting preparation, and customer interactions.
Proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook.
Strong organizational skills, event coordination experience, and a customer service mindset.
Ability to collaborate with cross-functional teams.
Excellent written and verbal communication skills.

Nice To Haves

Familiarity with the manufacturing business.

Responsibilities

Manage the Site General Manager’s day-to-day schedule and priorities, optimizing their time and ensuring they are prepared for meetings.
Coordinate internal and external meetings, including reservations and room bookings.
Assist with food orders, event planning, and other business-related on-site and off-site meetings and events.
Manage the General Manager’s email inbox, calendar, and calls.
Book domestic and international travel in accordance with company travel policy, considering visas, processes, costs, and required documentation.
Verify and approve certain transactions on behalf of the General Manager.
Ensure timely submission of purchase orders and expense reports for the General Manager and direct reports.
Perform other administrative and project duties as needed.