Executive Assistant (Temp)
About The Position
Horizon Media is hiring a temporary Executive Assistant to provide comprehensive administrative support to a senior executive, enabling the executive to focus on strategic priorities and high-impact responsibilities. The role involves complex calendar management, stakeholder communications, preparation and proofreading of materials and correspondence, travel and expense coordination, and planning agency-wide initiatives and client or new-business events. The Executive Assistant also serves as a liaison among executives, employees, clients, and external partners, and performs additional administrative and project-management duties as assigned. The successful candidate works autonomously and proactively anticipates executive needs. They are organized, detail-oriented, discreet with confidential information, and effective in a fast-paced, deadline-driven media environment. The role calls for strong interpersonal and writing skills and the ability to create presentations from conception through completion.
Requirements
- Ability to work autonomously and anticipate executive needs.
- Strong organizational and detail-orientation skills, including the ability to maintain focus and accuracy under pressure.
- Ability to systematically manage multiple projects and tasks simultaneously.
- Ability to handle confidential information with professionalism and discretion.
- Strong interpersonal and communication skills across organizational levels.
- Ability to thrive in a dynamic, fast-paced, deadline-driven media environment.
- Strong writing and editing skills for internal and external correspondence.
- Ability to create presentations from conception through completion.
- 8–10+ years of executive assistant experience supporting a senior-level executive.
- Expert proficiency with the Microsoft Office suite.
- Bachelor of Arts or Bachelor of Science degree.
Nice To Haves
- Knowledge of virtual meeting programs such as Microsoft Teams and Zoom.
Responsibilities
- Provide comprehensive administrative assistance to a senior executive.
- Manage the executive’s complex calendar, organize and prioritize meetings, and prevent scheduling conflicts.
- Communicate professionally and discreetly with clients, partners, stakeholders, and other contacts, including when handling sensitive information.
- Prepare accurate, relevant, and timely materials for meetings and presentations.
- Prepare and proofread emails and other correspondence as needed.
- Arrange business travel, including flights, hotels, transportation, and related logistics; submit travel and other business expenses for reimbursement.
- Plan and organize agency-wide initiatives, managing logistics and timelines.
- Organize client and new-business events, including room bookings, arrangements, and vendor coordination when applicable.
- Contribute to a positive, collaborative work environment.
- Build relationships with Executive Assistants and teams across HR, Finance, and Legal.
- Serve as the primary liaison between executives, employees, clients, and external partners.
- Perform ad-hoc general administrative and project-management duties as assigned.
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What This Job Offers
Career Level
Senior
