Office Assistant - Temp

TSNE•Revere, MA

2d•$18 - $21•Hybrid

About The Position

Revere Youth in Action (RYiA) builds youth power through organizing, direct education justice services, and coalition work for social change. Its current work includes civic action, education justice, curriculum development, and collaboration with the Revere Education Justice Alliance and regional youth justice coalitions. RYiA is fiscally sponsored by TSNE. The Office Assistant manages daily administrative operations and helps maintain a productive work environment. The role is a primary point of contact for visitors and coordinates essential office logistics, requiring strong communication and the ability to multitask with minimal supervision. This is a temporary, part-time position with the possibility of transitioning to regular employment depending on business need, funding, and good standing; RYiA will evaluate this possibility near the end of the temporary employment period. Work is hybrid, with time at RYiA’s office in Revere, Massachusetts, and at the employee’s home office. Occasional travel to other sites in Revere may be needed. The schedule is 10 hours per week, with afternoon and evening availability Monday through Friday; mornings, nights, and weekends may be required based on business needs. The pay range is $18–$21 per hour. The position is not eligible for benefits.

Requirements

Exceptional verbal and written communication skills in both English and Spanish.
At least 1 year of experience in an administrative, clerical, or customer service role.
Strong working knowledge of Microsoft Office, including Word and Excel, and Google Workspace.
Ability to prioritize tasks, meet strict deadlines, and handle frequent interruptions.
Strong critical-thinking skills and ability to resolve day-to-day operational issues independently.
Ability to understand and follow specific instructions and procedures.
Commitment to RYiA’s purpose and values, including racial, economic, and gender justice values and self-awareness practices.
Commitment to celebrating, centering, and protecting BIPOC and LGBTQIA lives.
Passion for community work and willingness to learn, have fun, and organize with a multiracial team of young people.
Willingness to meet commitments, be accountable, and follow through.
Ability to work afternoon and evening hours Monday through Friday; morning, night, and weekend work may be required based on business needs.

Nice To Haves

High school diploma or GED equivalent preferred.
Associate’s degree in administrative support is a plus.
Valid driver’s license and successful driver’s license check preferred; other transportation methods may be used if the employee does not have a license or does not pass the check.

Responsibilities

Answer phone calls, route inquiries, take precise messages, and receive incoming mail.
Welcome visitors, community members, partners, and vendors.
Share general information about RYiA, upcoming events, and engagement opportunities.
Supervise RYiA volunteers and interns working on ad hoc office projects or events.
Update digital databases, organize physical files, and perform accurate data entry.
Manage the Executive Director’s calendar, plan meetings, confirm appointments, and prevent calendar conflicts.
Monitor office supplies, anticipate needs, and place restocking orders.
Keep office areas, meeting rooms, and communal kitchens clean, stocked, and organized.
Operate printers, copiers, and scanners, and schedule routine maintenance or repairs.
Process expense reconciliations and routine invoices, compile receipts, and assist with basic operational budget tracking.
Update and distribute the RYiA newsletter.
Update and manage RYiA social media posts and activities.
Submit bi-weekly timesheets by the required deadlines.
Perform occasional external errands and other duties as assigned.
Respond to internal and external communications, including texts, calls, and emails, in a timely manner.
Travel as needed to perform duties, using a valid driver’s license or another transportation method such as public transportation.