Office Temp

DNATA US Inflight Catering • White Plains, NY

4d

About The Position

dnata Catering USA is seeking a motivated, highly organized, detail-oriented Temporary Office Administrator to provide administrative and operational support across Human Resources, Procurement, Commercial, and Finance. The role supports day-to-day business operations in a fast-paced, collaborative office environment and involves managing competing priorities while handling sensitive employee, business, and financial information confidentially.

The position includes general office administration, coordination of communications and meetings, document preparation and recordkeeping, and support for department-specific tasks. The administrator assists with HR records and onboarding documentation, procurement and vendor records, Commercial reports and materials, and Finance invoices, financial data entry, reporting, and reconciliation activities under departmental supervision.

Requirements

• High school diploma or GED required.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating with cross-functional teams.
• Strong customer service skills and a professional, approachable demeanor.
• Ability to exercise discretion and maintain confidentiality with sensitive employee, business, and financial information.
• Strong problem-solving skills, adaptability, and willingness to support changing business priorities.
• Legally authorized to work in the United States at the time of application and throughout employment without current or future sponsorship from dnata Catering USA.

Nice To Haves

• Associate’s or bachelor’s degree in Business Administration, Office Management, Human Resources, Finance, or a related field.
• Previous experience in office administration, administrative support, or a similar position.
• Experience with document management systems, HRIS, ERP, or financial software.

Responsibilities

• Provide day-to-day administrative support to Human Resources, Procurement, Commercial, and Finance.
• Perform data entry, filing, scanning, copying, and document management.
• Coordinate meetings, appointments, conference calls, and travel arrangements as needed.
• Manage incoming and outgoing emails, telephone calls, correspondence, and mail.
• Maintain accurate, accessible, confidential electronic and physical filing systems.
• Prepare, format, and distribute reports, spreadsheets, presentations, and other business documents.
• Monitor office supply inventory and coordinate replenishment.
• Assist with special projects and other administrative assignments as directed.
• Maintain employee records, HR documentation, and administrative tracking reports.
• Support scheduling of meetings, employee appointments, and departmental activities.
• Assist with onboarding documentation and general employee-related administrative processes.
• Maintain confidentiality when handling employee and personnel information.
• Assist with purchase order documentation, vendor correspondence, and record maintenance.
• Organize vendor information, contracts, and procurement-related documentation.
• Support the Commercial department by preparing reports, presentations, and administrative materials.
• Coordinate with internal departments to support timely completion of administrative requests.
• Assist with invoice processing, expense documentation, and financial data entry.
• Maintain organized records of invoices, purchase orders, and supporting documentation.
• Support routine financial reporting and reconciliation activities under departmental supervision.
• Track outstanding documentation and communicate with internal stakeholders.

Benefits

• Full-time employees are eligible for a 401(k) and healthcare benefits, including medical, dental, and vision.
• Mentoring, volunteer, and professional development opportunities.
• Employee resource groups and diversity and inclusion initiatives.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED