Executive Assistant

Minerva • New York, NY

1d • $110,000 - $125,000 • Onsite

About The Position

Minerva is hiring an Executive Assistant to work primarily with the CEO and support its two other co-founders as needed. The role owns the founders’ calendars, inboxes, travel, and investor follow-ups; makes judgment calls on their behalf; and uses AI and automation to improve efficiency. It is a high-trust position with close exposure to the building of an early-stage AI company.

The Executive Assistant reports to the Chief of Staff and works from Minerva’s Brooklyn office five days a week. The role also involves office operations, budgets, expenses, vendor relationships, event planning, and occasional personal tasks and errands. The position calls for flexibility to adjust to a fast-paced, evolving company and later hours when needed.

Requirements

• Experience as an Executive Assistant or in a comparable role; experience supporting more than one executive is ideal.
• Ability to manage complex calendars, shifting priorities, and multiple high-priority work streams.
• Strong organizational instincts and exceptional attention to detail.
• High level of discretion and professionalism when handling sensitive information.
• Energy to match founder intensity, including working later hours when needed.
• Proficiency with Google Workspace, Slack, and Notion, and ability to quickly adopt new and AI-powered workflows.

Nice To Haves

• Experience in a start-up, high-growth, or entrepreneurial organization.

Responsibilities

• Manage calendars across all three founders, deciding what to accept, decline, or move when priorities compete.
• Manage founders’ inboxes by triaging messages, drafting responses, and flagging items that need their attention.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Keep investor follow-ups on track and on the calendar.
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company.
• Plan events of varying sizes, including team dinners, all-hands meetings, company offsites, and board-meeting logistics.
• Run the office and manage budgets, expenses, and vendor relationships.
• Use AI and automation to reduce repetitive work for the Executive Assistant and founders.
• Handle occasional personal tasks and errands for the founders.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed