Executive Assistant & Office Manager

Zeiterion Theatre • New Bedford, MA

1d • Onsite

About The Position

The Executive Assistant & Office Manager oversees the day-to-day operations of The Zeiterion’s administrative offices and provides direct support to the President & CEO. The role coordinates internal administrative systems, manages organizational logistics, and serves as a central point of contact for office-wide needs. With confidentiality, discretion, and professionalism, this position helps ensure effective executive functions, a well-functioning workplace, and leadership capacity for strategic priorities. The role contributes to a supportive, inclusive, and imaginative work environment in a collaborative, fast-paced performing arts organization.

The position is based onsite in Massachusetts and reports to the President & CEO. It is a permanent, non-exempt, full-time role of 40 hours per week. The stated annual salary range is $55,000–$70,000, with starting pay within the range based on relevant experience and organizational needs.

Requirements

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with calendar and scheduling software.
• Experience with Office 365 programs.
• Ability to work independently and solve problems quickly.
• Customer service and interpersonal skills.
• Ability to learn and adapt to new programs and software.
• High level of discretion and professionalism.
• Legally authorized to work in the United States; visa sponsorship and corporate transfers are not available.
• Successful completion of a background check, including a Massachusetts CORI check, is required.

Nice To Haves

• Experience with board or executive support.
• Experience with technology and equipment maintenance.
• Experience in the entertainment or events industry.
• Multilingual ability in Spanish, Portuguese, Kriolu (Cape Verdean Creole), Haitian Creole, or K’iche, in addition to English.

Responsibilities

• Provide proactive administrative support to the CEO.
• Support the CEO with scheduling, travel planning, expense reporting, signing checks and other documentation, and preparing meeting materials.
• Coordinate logistics for board and senior team meetings, including agendas, materials, minutes, and follow-up documentation.
• Attend key meetings as needed by the CEO and take notes.
• Coordinate and maintain administrative systems, supplies, and workflows that support team productivity and communication.
• Manage general office operations, including bank deposits and IRA reports, supply ordering, contact lists, conference logistics, annual subscriptions and dues, equipment maintenance, incoming and outgoing mail, the voicemail system, printers and other office equipment, and vendor relationships for office needs.
• Facilitate internal communications and manage the organizational calendar to support operational alignment.
• Coordinate and execute logistics for staff and board events and initiatives.
• Serve as the point of contact for administrative inquiries and coordinate logistics for internal meetings and external visitors.
• Perform other duties as assigned.

Benefits

• Medical insurance.
• Dental and vision insurance.
• Retirement plan with employer match.
• Employer-paid short-term disability, long-term disability, and life insurance.
• Generous paid time off.
• Professional development.
• Tickets to performances.
• Wellness programs.
• Remote and schedule flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed