Executive Assistant & Office Manager

CourtAvenue • San Diego, CA

8d • Hybrid

About The Position

CourtAvenue is seeking a proactive Executive Assistant & Office Manager to provide high-level support to senior leadership and ensure the San Diego office’s physical and digital operations run smoothly. The role supports the Partner and the President & CGO, both based in San Diego, and combines executive assistance, office management, event coordination, and employee logistics. The position is based in San Diego and follows a structured-hybrid schedule: in the office Tuesdays and Thursdays and remote Mondays, Wednesdays, and Fridays, with occasional weekend availability required to support last-minute travel changes ahead of Monday leadership travel. The listed annual salary range is $72,384–$85,000, with final compensation based on related experience.

Requirements

• 5–10+ years of total administrative experience, including at least one year supporting C-suite or agency leadership.
• At least two years of in-office administrative or office-management experience.
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skills.
• Flexibility and ability to manage ever-changing priorities.
• High school degree required.
• Must be based in San Diego, California.
• Occasional weekend availability is required to support last-minute travel changes ahead of Monday leadership travel.

Nice To Haves

• Agency or professional-services background strongly preferred.
• Proficiency in Google Workspace, Slack, and Zoom is a plus.
• Comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows is preferred.
• Additional certifications in project management or office administration are a plus.

Responsibilities

• Provide executive-assistant support to the Partner and the President & CGO.
• Manage complex executive calendars, including cross-time-zone scheduling and conflict resolution.
• Support expense reporting and timesheet management, including tracking down and uploading receipts.
• Coordinate end-to-end leadership travel, including flights, hotels, ground transportation, and international travel.
• Plan and execute client and growth events, coordinating venues, vendors, budgets, on-brand materials, and on-site support.
• Support administrative logistics for client and prospective-client events and initiatives in coordination with account and marketing teams.
• Support West Coast client swag needs, including ordering, inventory, and vendor management.
• Serve as the building and property liaison for the San Diego office, handling access badges, signage, insurance certificates, and special employee requests.
• Coordinate parking and building access across multiple facilities in collaboration with property management.
• Set up conference rooms and audiovisual equipment for leadership and all-team meetings, and troubleshoot meeting technology as needed.
• Support employee onboarding and offboarding logistics, including desk setup and equipment coordination.
• Maintain office-wide communications, including building notices, shared calendars, and amenity requests.
• Order office supplies and snacks and manage equipment to keep the San Diego office stocked and client-ready.
• Manage mail, shipping logistics, and the office storage unit.
• Coordinate logistics for employee engagement events such as happy hours, potlucks, and team lunches.
• Support ad hoc research and special projects, proactively anticipating upcoming needs.
• Provide occasional weekend availability to support last-minute travel changes ahead of Monday leadership travel.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED