Executive Assistant & Office Manager

HR&A Advisors • Dallas, TX

1d • $75,000 - $90,000 • Hybrid

About The Position

HR&A Advisors is seeking an Executive Assistant & Office Manager for its Dallas, Texas office. The role provides day-to-day administrative and operational support to four Dallas-based Partners and manages the office’s daily operations. Working with Dallas leadership, the successful candidate will help keep the office running smoothly so Partners can focus on serving clients and growing the firm’s impact. The position combines office management, leadership support, and office operations and community building.

The role works from the Dallas office at least four days per week under HR&A’s hybrid work policy. The salary range is $75,000–$90,000 per year, with the opportunity for a discretionary year-end bonus. HR&A is employee-owned, and employees may benefit from the firm’s growth through participation in its Employee Stock Ownership Plan. The firm also provides a comprehensive benefits package, including coverage of 90–95% of healthcare premiums and dental and vision coverage.

Requirements

• Two to four years of work experience supporting senior executives or leadership.
• An associate’s or bachelor’s degree is preferred.

Nice To Haves

• Office management experience.
• Experience at a professional services or consulting firm.
• An associate’s or bachelor’s degree.

Responsibilities

• Provide general office support, including managing reception, answering and directing calls, maintaining office supplies and groceries, organizing staff events, ordering weekly office lunches, and retrieving mail and packages.
• Manage office facilities and vendor relationships, assess new vendors as needed, ensure conference rooms are functional, and provide monthly Logitech updates on conference equipment.
• Ensure guests are added to the building access platform before visits.
• Recognize staff birthdays and arrange for cakes or treats to be sent to employees’ homes.
• Liaise with IT on office workstations, conference rooms, and printers, and coordinate with outside vendors as needed.
• Serve as the main point of contact for the building facility.
• Assist with staff onboarding and offboarding.
• Track office expenses and perform other related duties as assigned.
• Travel to other offices for oversight when needed.
• Proactively manage Partner calendars and logistics, keeping key relationships in mind to support effective time management.
• Scope and manage special projects for the Studio Lead, including leader, philanthropy, and business gatherings and conference or event appearances.
• Coordinate logistics for virtual and in-person meetings and events.
• Organize in-person coffee meetings, lunches, and dinners with clients and prospective clients.
• Book domestic and international travel, including train, flight, car rental, and hotel arrangements.
• Reconcile Partner expenses and maintain Partner calendars.
• Add Partner signatures to documentation upon approval.
• Schedule internal and external meetings and follow up on action items.
• Provide backup support for other Partners when needed.
• Facilitate communication with internal teams, clients, and external parties, and serve as a trusted point of contact.
• Help coordinate office social and team-building activities, including catering, venues, invitations, and expense tracking.
• Support special projects and presentations as assigned.
• Schedule team meetings and provide logistical support, such as playing introductory music, sharing presentation decks, and managing AI settings.
• Support onboarding of new team members in the office.
• Assist with planning office offsites, including logistics, hotels, catering, travel, and venues.
• Keep Dallas leadership informed about deadlines, open items, and priorities; prepare office meeting agendas and manage follow-up actions.
• Join leadership and office meetings and help set the office’s tone and atmosphere.

Benefits

• Discretionary year-end bonus opportunity.
• Participation in the Employee Stock Ownership Plan, with annual firm contributions to the long-term wealth-building account.
• The firm may make contributions to other retirement accounts.
• Comprehensive benefits package, including coverage of 90–95% of healthcare premiums.
• Dental coverage.
• Vision coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed