Office Manager & Executive Assistant

Hybron•Hawthorne, CA

1d•Onsite

About The Position

Hybron is an advanced manufacturing company developing lightweight composites for mass production. The company has pioneered a composites manufacturing process that can produce complex, high-performance composite parts 10–100 times faster than traditional manufacturing and at a fraction of the cost. Hybron is focused on applying its proprietary process to composite artillery shells, solid rocket motor nozzles, gas turbine engine components, and airframes. This is a hands-on, full-time, in-person role at Hybron's Hawthorne facility. The position is split approximately evenly between managing the office and facility and providing administrative support to the leadership team. The role also supports company-sponsored events, company swag, and people operations such as onboarding and offboarding. The Office Manager & Executive Assistant reports to the CEO and works closely with the leadership team. The successful candidate will be a high-trust, self-starting generalist who can work autonomously in a fast-growing startup, handle ambiguity and competing responsibilities, prioritize effectively, and protect executives' focus time. The role offers the opportunity to influence the development and trajectory of a growing startup and to take on expanded responsibilities as the company grows.

Requirements

U.S. Person status pursuant to the EAR and ITAR definitions.
At least 3 years of experience in office management, executive assistance, or administrative operations.
Availability to work full-time, Monday through Friday, in person at the Hawthorne facility.
Exceptional proactive organization and follow-through, including the ability to manage many details and close every loop.
Strong prioritization skills and the ability to distinguish urgent from important work.
Sound judgment and discretion with confidential, sensitive, and export-controlled information, including knowing when to act and when to seek clarity.
Clear, professional written and verbal communication with employees, executives, vendors, and visitors.
Proficiency with Microsoft 365 and the ability to learn new software quickly.
A calm, service-minded, and resourceful approach under pressure.

Nice To Haves

Experience at a startup or in another fast-paced environment.
Experience in defense, aerospace, manufacturing, or another regulated environment, including familiarity with ITAR, CMMC, or visitor control.
Experience managing facility, IT, or security vendors and service contracts.
Accounts payable, bookkeeping, or spend-management tool experience.
Event planning experience.

Responsibilities

Manage office and facility operations, including vendors, supplies, visitors, shipping and receiving, and systems that support a productive and compliant workplace.
Support the leadership team with calendars, travel, reservations, expense reports, meetings, notes, filings, and related administrative details.
Support company-sponsored events and manage company swag.
Support people functions, including onboarding and offboarding.
Prioritize competing tasks and protect executives' focus time.
As the company grows, lead facility expansions and new sites and own the facilities budget and vendor contracts.
As headcount grows, hire and lead a small office and facilities team covering front desk, facilities, and administrative support.
Extend support to additional executives as the leadership team grows.
Manage conference and trade show logistics, including registrations, travel, and shipping booth materials.

Benefits

Significant stock options in the company.
Potential additional compensation.
Paid time off, including 10 or more working days of vacation per year and 5 working days of sick leave per year.
Generous company-official holiday schedule.
Daily lunches provided by the company.
401(k) with employer-matched contributions up to 4% of salary.
Medical insurance with employer contributions of 95% for employees and 75% for dependents.
Dental insurance with employer contributions of 95% for employees and 75% for dependents.
Vision insurance with employer contributions of 95% for employees and 75% for dependents.
Life, short-term disability, and long-term disability insurance fully covered by the company.