Executive Assistant & Office Manager
CourtAvenue•San Diego, CA
•$72,384 - $85,000•Hybrid
About The Position
CourtAvenue is seeking a proactive, high-velocity Executive Assistant & Office Manager to serve as the operational backbone of its San Diego office. The role provides high-level support to the Partner and the President & CGO, both based in San Diego, while keeping office operations running smoothly. It combines executive support, office management, event coordination, and employee logistics in a fast-paced environment.
Requirements
- 5–10+ years of total administrative experience, including at least 1 year supporting C-suite or agency leadership.
- At least 2 years of in-office administrative or office-management experience.
- Absolute professionalism and discretion when handling sensitive information.
- Excellent written, verbal, and interpersonal communication skills.
- Willingness to be flexible and manage changing priorities.
- High school degree required.
- Must be based in San Diego, California.
- Occasional weekend availability is required to support last-minute travel changes ahead of Monday leadership travel.
Nice To Haves
- Agency or professional-services background.
- Proficiency in Google Workspace, Slack, and Zoom.
- Comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows.
- Additional certifications in project management or office administration.
Responsibilities
- Provide executive assistant support to the Partner and the President & CGO at CourtAvenue, both located in San Diego.
- Manage complex executive calendars, including cross-time-zone scheduling and conflict resolution.
- Support expense reporting and timesheet management, including tracking down and uploading receipts.
- Coordinate end-to-end leadership travel, including flights, hotels, ground transportation, and international travel.
- Plan and execute client and growth events, including venues, vendors, budgets, on-brand materials, and on-site support.
- Work with account and marketing teams on administrative logistics for client and prospective-client events and initiatives.
- Support West Coast client swag needs, including ordering, inventory, and vendor management.
- Serve as the San Diego office's building and property liaison, handling access badges, signage, insurance certificates, and special employee requests.
- Coordinate parking and building access across multiple facilities, working directly with property management.
- Set up conference rooms and audiovisual equipment for leadership and all-team meetings, and troubleshoot meeting technology.
- Support employee onboarding and offboarding logistics, including desk setup and equipment coordination.
- Maintain office-wide communications, including building notices, shared calendars, and amenity requests.
- Order office supplies and snacks and manage equipment to keep the San Diego office stocked and client-ready.
- Manage mail, shipping logistics, and the office storage unit.
- Coordinate employee engagement events such as happy hours, potlucks, and team lunches.
- Support ad hoc research and special projects, proactively anticipating upcoming needs.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
