Executive Assistant Jobs

About The Position

Requirements

• Five or more years of relevant administrative or executive support experience.
• Demonstrated ability to manage executive calendars, coordinate complex schedules, and organize multiple priorities in a fast-paced environment.
• Exceptional organizational skills and attention to detail, with a commitment to accuracy and follow-through.
• Excellent written and verbal communication skills, including the ability to prepare professional business correspondence.
• Strong judgment, discretion, and integrity when handling confidential and sensitive information.
• Ability to anticipate needs, take initiative, solve problems, and work independently with minimal direction.
• Strong interpersonal skills and ability to build effective working relationships across all levels of an organization.
• Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Flexibility and adaptability when priorities change, with the ability to remain composed and professional under pressure.
• Collaborative, service-oriented approach and commitment to supporting executive and organizational effectiveness.
• High school diploma or equivalent required.
• Ability to work from the local office as business needs require.

Nice To Haves

• Experience supporting senior-level executives.
• Associate or bachelor's degree in business administration or a related field.

Responsibilities

• Provide comprehensive administrative support to the CFO and other leadership team members as needed.
• Manage complex calendars, coordinate appointments and meetings, and proactively resolve scheduling conflicts.
• Serve as a point of contact between executives and internal and external stakeholders, ensuring timely communication and follow-up.
• Coordinate executive meetings by preparing agendas and materials, documenting action items, and tracking follow-up activities.
• Monitor and prioritize emails, phone calls, and correspondence.
• Draft, review, and proofread executive communications, reports, presentations, and other business documents.
• Arrange domestic and international business travel, including flights, accommodations, ground transportation, itineraries, and related logistics.
• Prepare and reconcile travel and business expense reports for accurate and timely submission.
• Maintain organized electronic and physical records and files while protecting information appropriately.
• Support preparation of executive presentations, reports, meeting materials, and other business documents.
• Coordinate logistics for onsite and offsite meetings, conferences, leadership events, and other corporate activities, including catering and audiovisual requirements.
• Handle sensitive business, financial, personnel, and executive information with confidentiality, integrity, and discretion.
• Support general office operations by monitoring supplies and equipment and coordinating with administrative colleagues.
• Partner with administrative staff and office personnel on departmental priorities, special projects, and day-to-day business needs.
• Identify opportunities to improve administrative processes, organization, and executive support practices.

Benefits

• Comprehensive health coverage
• Dental coverage
• Vision coverage
• Retirement savings programs with employer contributions
• Tuition reimbursement
• Paid time off
• Paid holidays
• Employee assistance resources
• Wellness programs and other benefits