Executive Assistant, GP Product & Experience, Minnetonka, MN
About The Position
UnitedHealthcare is seeking a highly capable Executive Assistant to support its three-person Product Leadership team in a fast-paced, highly visible enterprise environment. The position serves as a trusted partner who enables seamless operations, optimizes leaders’ time and priorities, and facilitates communication and coordination across enterprise teams. It requires exceptional judgment, discretion, confidentiality, executive presence, advanced organizational skills, and the ability to anticipate needs and operate confidently with senior leaders. The role is based in the Minnetonka, Minnesota office and follows a hybrid schedule of four days onsite and one day offsite per week. The Executive Assistant also partners with the Medicare & Retirement leadership team and coordinates with executive assistants and other enterprise partners. The position supports executive meetings, board-level interactions, external engagements, enterprise initiatives, and special projects. The hourly pay range is $34.00 to $60.00, based on full-time employment. The posting notes that benefits are subject to eligibility requirements.
Requirements
- At least 5 years of experience providing executive-level administrative support to senior leaders (VPs and above) within a large, complex organization; Fortune 500 experience is preferred.
- Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives.
- Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and related collaboration tools.
- Demonstrated ability to anticipate executive needs, manage ambiguity, and exercise sound independent judgment.
- Proven experience handling highly confidential information with discretion, tact, and professionalism.
- Executive presence and emotional intelligence, with the ability to represent the office and interact confidently and effectively with senior executives, internal partners, and external stakeholders.
- Reside within reasonable commuting distance of the Minnetonka, Minnesota office and be willing and able to work onsite there four days per week.
Nice To Haves
- Experience supporting senior leaders or enterprise growth, strategy, or commercial leaders.
- Experience coordinating office moves, hardware and software requisitions, asset management, travel arrangements, new-hire onboarding, and other office management responsibilities.
- Willingness and ability to travel approximately 10%–25%, depending on business need.
- SharePoint experience and comfort managing executive-level content repositories.
- Experience leveraging AI tools such as Copilot to improve productivity and executive support effectiveness.
- Exceptional organizational skills and experience managing multiple competing priorities simultaneously.
Responsibilities
- Provide primary executive support to the Product Leadership Team, including calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support.
- Anticipate leadership needs, remove obstacles, triage requests, and support effective decision-making using knowledge of leadership priorities and context.
- Partner with the Medicare & Retirement leadership team and coordinate closely with executive assistants across the enterprise.
- Prepare the Product Leadership Team for meetings by assembling decision-ready materials, capturing decisions and follow-ups, and supporting timely completion of actions.
- Handle sensitive, confidential, and time-critical information with discretion and in accordance with internal policies and procedures.
- Prepare, coordinate, and distribute materials for executive meetings, board-level interactions, and external engagements.
- Ensure logistics, technology, and resources are ready for in-person, hybrid, and virtual meetings.
- Act as a gatekeeper and liaison for the Product Leadership Team’s office, triaging requests and determining appropriate action independently.
- Attend meetings as requested; capture notes, track decisions and action items, and follow up on completion, leveraging AI tools and resources such as Microsoft Copilot.
- Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools.
- Provide administrative and coordination support for enterprise initiatives, business priorities, leadership meetings, offsites, and special projects.
- Manage executive travel, expenses, logistics, approvals, and workflows, including travel, expenses, agreements, and procurement tools.
- Coordinate with facilities, IT, and enterprise partners on office needs, onboarding, and operational requirements as needed.
- Greet and support visiting executives, enterprise leaders, and external partners professionally.
Benefits
- Comprehensive benefits package, subject to eligibility requirements.
- Incentive and recognition programs, subject to eligibility requirements.
- Equity stock purchase, subject to eligibility requirements.
- 401(k) contribution, subject to eligibility requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
