Executive Assistant to CEO / Construction Development Coordinator

ALL IN ONE Employment Services•Coral Gables, FL

1d•Onsite

About The Position

ALL IN ONE Employment Services is recruiting an experienced Executive Assistant to the CEO / Construction Development Coordinator for an established residential real estate development company in South Florida. The company acquires land, plans and develops residential communities, and oversees ground-up new home construction. This high-trust role works directly with the CEO and combines executive support with hands-on coordination of residential land development and construction activities. The position coordinates multiple residential development projects from land acquisition and preconstruction through construction and completion. It involves communication with engineers, architects, surveyors, attorneys, municipalities, contractors, lenders, and vendors; tracking project milestones, approvals, deadlines, documentation, schedules, budgets, and commitments; and assisting with contracts, legal documentation, permitting, municipal approvals, construction draws, invoices, and related financial records. The role also provides confidential executive support, prepares correspondence and reports, and follows up with project teams to keep development activities moving forward. Relevant experience in new residential development, land or subdivision development, homebuilding, or master-planned communities is essential. Experience limited to remodeling, home renovations, interior improvements, or general administration without relevant development exposure does not meet the core requirements. Spanish proficiency is a plus.

Requirements

Proven experience supporting senior executives, owners, or development teams in residential real estate development or ground-up new home construction.
Strong understanding of acquiring land, developing residential communities, and constructing new homes.
Experience working with construction contracts, real estate agreements, and legal documentation.
Ability to read, interpret, summarize, and track contractual obligations and legal correspondence.
Familiarity with construction permitting, municipal approvals, and development timelines.
Excellent organizational, communication, multitasking, and problem-solving skills.
Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Professional discretion and ability to work independently in a fast-paced executive environment.
Industry experience in new residential developments, land development, subdivision development, homebuilding, or master-planned communities is essential.

Nice To Haves

Spanish proficiency.

Responsibilities

Manage the CEO's priorities, communications, schedule, confidential information, and critical follow-ups.
Coordinate residential development projects from land acquisition and preconstruction through construction and completion.
Communicate with engineers, architects, surveyors, attorneys, municipalities, contractors, lenders, and vendors.
Track development milestones, approvals, deadlines, and outstanding documentation.
Prepare correspondence, reports, meeting summaries, and executive presentations.
Review, organize, and interpret business and construction-related legal documents, identifying key provisions, obligations, deadlines, and required actions for management review.
Assist with purchase and sale agreements, development agreements, construction contracts, subcontractor agreements, and change orders.
Coordinate with legal counsel on contracts, property transactions, title matters, and development documentation.
Monitor contract compliance, deliverables, and important dates.
Maintain accurate and confidential records for land acquisitions and development projects.
Assist with permitting, zoning, entitlement documentation, inspections, and municipal approvals.
Coordinate documentation related to site development, infrastructure, utilities, and new home construction.
Monitor project schedules, budgets, vendor commitments, and construction-related correspondence.
Assist with lender requirements, construction draws, invoices, and supporting financial documentation.
Follow up with project managers and contractors to keep development activities moving forward.