Executive Assistant

ODL•Zeeland, MI

1d•Hybrid

About The Position

The Executive Assistant supports the President and Chief Operating Officer, the executive team, and the board of advisors. The role provides multifaceted administrative support to make effective use of executive time and promote productive interactions with staff and the public. It handles a broad range of administrative tasks and independently initiates and implements processes to manage projects, information, and people. The Executive Assistant is expected to be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The role requires flexibility and foresight while maintaining complete confidence on all subject matters. It also helps create a welcoming, helpful, upbeat, and productive office environment that meets the needs of internal and external customers.

Requirements

Eight years of experience in an administrative role reporting directly to senior management.
Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
Strong time-management skills and the ability to organize and coordinate multiple projects at once.
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
Excellent written and verbal communication skills.
Ability to keep company confidences.
Integrity, credibility, and commitment.
Attention to detail, communication, initiative, planning and organization, and customer focus.

Responsibilities

Provide confidential, timely, and accurate administrative support to the President/COO and, as directed, the executive team and board of advisors.
Use discretion, judgment, and knowledge of the organization to facilitate executive activities and maintain confidentiality.
Anticipate support needs, take ownership of requests, and identify opportunities to add value.
Maintain and refine internal processes; coordinate internal and external resources to expedite workflow.
Plan and coordinate work to meet executive priorities, achieve organizational goals, and uphold best practices.
Create an upbeat, fun, productive office environment and promote positive employee relations.
Maintain and enhance the professional image and effective working conditions of the office.
Lead the planning and completion of ODL Culture Events.
Manage projects, information, and people through independently initiated and implemented processes.
Create a welcoming and helpful environment that meets internal and external customers’ needs.