Executive Administrative Assistant

Detroit Manufacturing Systems•Detroit, MI

About The Position

The Executive Administrative Assistant provides high-level administrative and organizational support to the CFO and other members of the leadership team as needed. The role helps manage executive time, priorities, and daily operations in a fast-paced corporate environment. The ideal candidate is proactive, detail-oriented, comfortable handling confidential information, and skilled at building relationships with executives, internal teams, and external stakeholders. The position also supports office operations and departmental priorities, collaborates with administrative colleagues, and identifies opportunities to improve administrative processes and executive support practices. Occasional travel to other company locations, conferences, or business events may be required, and the employee must be able to work from the local office as business needs require. Voltava is a global manufacturing and assembly partner with approximately 5,400 Team Members across 21 facilities worldwide. Its services include module assembly and sequencing, contract manufacturing, supply chain, automation, and tooling and equipment design for customers in several industries.

Requirements

Five or more years of relevant administrative or executive support experience.
Demonstrated ability to manage executive calendars, coordinate complex schedules, and organize multiple priorities in a fast-paced environment.
Exceptional organizational skills and attention to detail, with a commitment to accuracy and follow-through.
Excellent written and verbal communication skills, including the ability to prepare professional business correspondence.
Strong judgment, discretion, and integrity when handling confidential and sensitive information.
Ability to anticipate needs, take initiative, solve problems, and work independently with minimal direction.
Strong interpersonal skills and ability to build effective working relationships across all levels of an organization.
Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
Flexibility and adaptability when priorities change, with the ability to remain composed and professional under pressure.
Collaborative, service-oriented approach and commitment to supporting executive and organizational effectiveness.
High school diploma or equivalent required.
Ability to work from the local office as business needs require.

Nice To Haves

Experience supporting senior-level executives.
Associate or bachelor's degree in business administration or a related field.

Responsibilities

Provide comprehensive administrative support to the CFO and other leadership team members as needed.
Manage complex calendars, coordinate appointments and meetings, and proactively resolve scheduling conflicts.
Serve as a point of contact between executives and internal and external stakeholders, ensuring timely communication and follow-up.
Coordinate executive meetings by preparing agendas and materials, documenting action items, and tracking follow-up activities.
Monitor and prioritize emails, phone calls, and correspondence.
Draft, review, and proofread executive communications, reports, presentations, and other business documents.
Arrange domestic and international business travel, including flights, accommodations, ground transportation, itineraries, and related logistics.
Prepare and reconcile travel and business expense reports for accurate and timely submission.
Maintain organized electronic and physical records and files while protecting information appropriately.
Support preparation of executive presentations, reports, meeting materials, and other business documents.
Coordinate logistics for onsite and offsite meetings, conferences, leadership events, and other corporate activities, including catering and audiovisual requirements.
Handle sensitive business, financial, personnel, and executive information with confidentiality, integrity, and discretion.
Support general office operations by monitoring supplies and equipment and coordinating with administrative colleagues.
Partner with administrative staff and office personnel on departmental priorities, special projects, and day-to-day business needs.
Identify opportunities to improve administrative processes, organization, and executive support practices.