Executive Assistant

Maven Recruiting Group•Palo Alto, CA

1d•Hybrid

About The Position

An Executive Assistant is sought to provide strategic and day-to-day support to a C-Suite Executive at a high-growth startup. The role serves as a trusted partner to the executive, managing complex scheduling, communications, travel, and daily priorities. The successful candidate will anticipate needs, navigate ambiguity, make thoughtful decisions in real time, and bring structure to a fast-moving and evolving organization. The Executive Assistant will work closely with the executive and cross-functional teams to keep priorities moving forward, resolve challenges before they become roadblocks, and help ensure the executive is prepared for success. The role also supports special projects, company events, and evolving business needs as the organization grows.

Requirements

Previous Executive Assistant experience supporting C-suite or senior-level executives.
Proven ability to proactively problem-solve, anticipate needs, and take ownership without waiting for direction.
Strong sense of urgency and ability to work quickly while maintaining accuracy and attention to detail.
Comfort operating in a fast-paced environment with frequently shifting priorities and ambiguity.
Exceptional organizational skills, attention to detail, and follow-through.
Excellent written and verbal communication skills.
Strong judgment, professionalism, and discretion.
Tech-savvy and comfortable learning new systems and tools.
Collaborative, flexible, and willing to help wherever needed.

Nice To Haves

Executive Assistant experience within a startup or high-growth company.
Enthusiasm for the ownership, adaptability, and energy of working at a growing startup.

Responsibilities

Manage a complex and frequently changing executive calendar, meetings, and scheduling logistics.
Coordinate domestic and international travel, detailed itineraries, accommodations, and transportation.
Anticipate executive needs and proactively identify solutions to scheduling, logistical, and operational challenges.
Use sound judgment and urgency to manage competing priorities.
Partner with leaders and cross-functional teams to advance key priorities and initiatives.
Prepare the executive for meetings by coordinating agendas, materials, and relevant information.
Manage expenses, correspondence, and other day-to-day administrative needs.
Build relationships with internal teams, investors, clients, candidates, and external partners.
Handle confidential and sensitive information with judgment and discretion.
Support special projects, company events, and evolving business needs as the organization grows.