Executive Assistant

fairlife•Chicago, IL

1d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to fairlife, LLC’s Executive Leadership Team by coordinating meetings, supporting executive functional teams, handling information requests, managing business events, and performing other administrative functions. The role serves as a trusted business partner to the CEO, COO, and VP of Public Affairs, Communications and Sustainability (PACS), helping manage their time, priorities, and communications. The position is based primarily onsite in Chicago, Illinois, with travel of up to 20%.

Requirements

Bachelor’s degree preferred or equivalent experience.
At least 5 years supporting top-level executives in fast-paced, high-growth environments.
Strong project management skills, including experience coordinating complex events and initiatives.
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
Exceptional organizational skills and ability to manage multiple priorities under pressure.
High level of discretion, professionalism, and judgment.
Ability to hold others accountable and influence outcomes with tact.
Flexible and adaptable to changing priorities and work styles.
Ability to work primarily onsite and travel occasionally.

Nice To Haves

Bachelor’s degree.
Fearless communication style and ability to thrive in dynamic environments.
Ability to anticipate needs and solve problems independently.
Positive, resourceful, and respectful approach, with commitment to building team culture.

Responsibilities

Manage time, priorities, and communication for the CEO, COO, and VP of Public Affairs, Communications and Sustainability.
Coordinate calendars and meeting discipline, including scheduling, confirming attendance, and escalating issues to ensure participation.
Arrange logistics for meetings, events, and offsites, both virtual and in person, including catering, A/V, group activities, and travel.
Anticipate needs and independently resolve issues before they arise.
Maintain follow-up routines with internal teams and external stakeholders.
Partner with other Executive Assistants to align calendars and support cross-functional projects.
Manage expense reports and coordinate invoices, memberships, registrations, and ad hoc projects accurately and promptly.
Build trust with new stakeholders and maintain open communication.
Identify opportunities to streamline processes and improve efficiency.
Project-manage executive priorities so meetings happen and decisions move forward.

Benefits

Comprehensive medical, dental, and vision coverage effective on day one.
Supplemental health plans, including hospital indemnity, accident, and critical illness insurance.
Paid time off.
Paid parental leave and adoption assistance of up to $10,000.
Parental support and family care benefits, including childcare resources and lactation support.
401(k) with up to 9% employer match.
Wellness reimbursement of up to $500 for qualified wellbeing expenses.
Employee Assistance Program for emotional wellbeing and work-life support.
Company-paid life insurance and short-term disability.
Employer HSA funding for HDHP participants.
Tuition reimbursement of up to $10,000 and student loan repayment of $200 per month.
Learning and development programs.
Rewards and recognition, matching gifts, free product, and Business Resource Groups.