Sr. Executive Assistant

Vantor•Herndon, VA

1d•Hybrid

About The Position

Vantor is seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. The role calls for exceptional organization, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment. The successful candidate will anticipate leadership needs, act as a trusted partner, and handle highly confidential information with discretion and professionalism. The position manages complex executive calendars and priorities, coordinates domestic and occasional international travel, and processes expense reports. It also supports local events and initiatives, helps improve administrative workflows using technology and approved AI tools, and coordinates across global teams and time zones. The role requires on-site work at least three days per week, potentially more depending on executive travel and office presence; attendance needs may fluctuate and require flexibility. Applicants must be U.S. citizens and able to acquire a security clearance. The position’s listed Washington, DC metropolitan area pay range is $36.30–$48.40–$53.24 hourly. Pay for other locations varies by geographic labor costs. Vantor provides a competitive total rewards package, including a 401(k) with company match, mental health resources, student loan repayment assistance, adoption reimbursement, and pet insurance. The application window is three days from the posting date and remains open until a qualified candidate is identified.

Requirements

U.S. citizenship; the posting also defines eligible U.S. Person status as a U.S. citizen, permanent resident, Asylee, or Refugee, and states that this position requires U.S. citizenship.
Ability to acquire a security clearance.
At least 5 years of experience supporting C-suite or senior executives in a fast-paced corporate environment.
Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
Experience processing travel and expense reports accurately and within deadlines.
Strong judgment and ability to operate independently within defined guidelines in ambiguous, fast-changing environments.
Ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.
Exceptional written and verbal communication skills, including preparing clear, actionable, executive-ready materials.
Team-oriented, adaptable, and highly collaborative in both in-person and remote environments.
Discretion and integrity when handling highly sensitive information.
Ability to maintain composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team.
Professional experience with Google Workspace and Microsoft 365.
Ability to work on-site at least three days per week and potentially more depending on executive travel and office presence; must be flexible as needs may fluctuate.

Nice To Haves

Bachelor’s degree or equivalent experience.
Experience supporting multiple senior executives simultaneously.
Experience with Concur, Workday, Teams, and modern collaboration tools.
Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality.
Understanding of how effective executive support advances broader organizational priorities.

Responsibilities

Manage complex, changing executive calendars and align meetings with priorities and strategic initiatives.
Assess changing priorities and conflicts; independently reschedule meetings and protect time for critical touchpoints within established guidelines.
Present options, context, and trade-offs when decisions or escalation are needed, and resolve scheduling and prioritization issues.
Coordinate domestic and occasional international travel, including itineraries, visas when necessary, accommodations, transportation, and expense reporting.
Prepare and manage accurate expense reports and resolve incomplete items promptly.
Support and coordinate local events and initiatives, including logistics, agendas, and action tracking.
Handle sensitive and confidential information with judgment, integrity, and discretion.
Anticipate executive needs, identify issues, prioritize tasks, solve problems, and improve operational efficiency.
Support initiatives with a collaborative, adaptable, and solutions-oriented mindset.
Maintain a calm, professional demeanor when managing competing priorities and high-pressure situations.
Use technology, automation, and approved AI-enabled tools to optimize executive workflows and administrative processes while maintaining accuracy and confidentiality.
Support in-person collaboration and digital coordination across global teams and time zones.