Executive Assistant (CSO & CMO)

Careers at Pressed•Culver City, CA

1d•$85,000 - $95,000•Hybrid

About The Position

Pressed Juicery is hiring an Executive Assistant to provide dedicated support to the Chief Sales Officer (CSO) and Chief Marketing Officer (CMO), reporting directly to the CSO. The role manages executive calendars, travel, expenses, presentations, and leadership and company-wide meetings so executives can focus on growing the business. The position will evolve as the organization changes and is hybrid, working Monday through Thursday in the Culver City office. The Executive Assistant supports Sales and Marketing administration and coordination, including meeting preparation and follow-up, leadership offsites, sales meetings, marketing launch events, team-building activities, and cross-functional initiatives. The role maintains project-tracking systems, helps improve operational processes and team workflows, and serves as a liaison for internal and external stakeholders. It also requires careful handling of sensitive company, personnel, and strategic information.

Requirements

At least 5 years of experience as an Executive Assistant supporting C-level executives.
Advanced proficiency in PowerPoint, Excel, and Outlook.
Demonstrated proficiency with AI tools such as Claude, ChatGPT, or Copilot, and ability to quickly adopt new software.
Ability to work effectively through evolving and changing situations with flexibility and positivity.
Proven ability to support multiple executives and manage competing priorities discreetly without missing details.
Excellent written and verbal communication skills, extraordinary attention to detail, and responsiveness.
Flexibility for occasional travel to offsites and sales meetings and for time-sensitive needs outside standard hours.
Must be legally authorized to work in the United States without restriction.

Nice To Haves

Experience in CPG food and beverage or wellness, and a passion for health and wellness.
Experience with Teams, Slack, and Smartsheet.
Expertise in Outlook and Monday.com.

Responsibilities

Manage and prioritize complex calendars for the CSO, CMO, and SVP Sales, including scheduling, rescheduling, and protecting focus time.
Plan and coordinate domestic and international travel, including itineraries, accommodations, and meeting logistics.
Track and prepare expense reports, reconcile credit card statements, and assist with Sales and Marketing budget management.
Draft, proofread, and edit correspondence, presentations, and internal and external communications.
Prepare meeting agendas, materials, and presentations in advance and ensure executives are briefed.
Help keep meetings on track and on time.
Establish a process to capture meeting notes, track action items, and follow up on timely completion.
Organize and coordinate leadership offsites, sales meetings, marketing launch events, and team-building activities.
Work with third-party companies and vendors to ensure seamless meeting execution.
Support cross-functional initiatives and projects involving Sales, Marketing, Operations, Product Development, and Finance.
Maintain systems for tracking key projects, deadlines, and deliverables.
Anticipate operational bottlenecks and recommend process improvements.
Serve as a liaison for internal and external stakeholders and ensure timely communication and follow-up.
Partner with Sales and Marketing leadership to streamline workflows and improve team productivity.
Handle sensitive company, personnel, and strategic information confidentially and exercise sound judgment with competing priorities and confidential matters.