Executive Assistant, Finance

National Association of REALTORS•Chicago, IL

23h•Hybrid

About The Position

The National Association of REALTORS® (NAR) seeks an experienced Executive Assistant to support the CFO, VP of Financial Operations, and VP of Financial Planning & Analysis. The role manages executives’ schedules, priorities, travel, expenses, and meeting logistics, while serving as a professional point of contact for finance leadership. It requires sound judgment, discretion, independence, strong organization, and the ability to balance competing priorities while remaining composed under pressure. The position coordinates finance deadlines and cycles, including budgeting, forecasting, month-end reporting, audits, and board and committee meetings. It tracks deliverables, arranges audit and financial review logistics, and prepares committee agendas and minutes. It also supports finance team meetings, trainings, events, and process-improvement initiatives, including the NetSuite rollout, and assists with special projects and other administrative functions as needed. NAR provides comprehensive benefits, including health, dental, and vision insurance, and offers flexible work options. The position follows a hybrid schedule, with three days per week in the office. Compensation is $70,000–$90,000.

Requirements

At least 5 years of experience as an executive assistant, including direct support of C-level executives.
Experience supporting multiple senior leaders simultaneously.
Unquestionable discretion when handling sensitive and confidential financial information.
Ability to anticipate needs, solve problems before they escalate, and bring solutions.
Strong attention to detail and accuracy, particularly with numbers, deadlines, and documents.
Composure and professionalism in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills and ability to represent finance leadership professionally.
High emotional intelligence and a diplomatic approach when working with executives, staff, and external partners.
Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, and Outlook.
Bachelor’s degree or equivalent experience.

Nice To Haves

Finance or accounting department experience is strongly preferred.

Responsibilities

Proactively manage calendars for finance leaders, prioritize meetings, and resolve conflicts across multiple schedules.
Coordinate travel arrangements and logistics.
Prepare, process, and reconcile expense reports accurately and on time.
Serve as a professional point of contact between finance leadership and NAR departments, affiliated entities, auditors, and external partners.
Serve as a liaison between the Treasurer of the Finance Committee and the Chair of the Real Property Operations Committee.
Maintain a master calendar of finance deadlines, including budget and forecast cycles, month-end reporting, audits, and board or committee meetings.
Track deliverables, follow up with stakeholders to keep deadlines on schedule, and escalate urgent items as needed.
Coordinate scheduling and document requests for audits and financial reviews.
Prepare agendas and minutes for Finance Committee, Real Property Operations Committee, and working group meetings.
Coordinate committee meeting logistics for NAR’s two annual conferences, including date, time, room setup, food and beverage, agenda, and minutes.
Coordinate finance team meetings, trainings, and events, including agendas, materials, and follow-up actions.
Support system and process improvement initiatives, such as the NetSuite rollout, by tracking action items, scheduling trainings, and maintaining project documentation.
Keep the finance team informed of priorities, updates, and key dates.
Support special projects and finance initiatives as needed.
Perform other administrative functions as requested, such as reviewing and distributing mail and requesting Certificates of Insurance.