Executive Assistant to Finance & Strategy

Ensign-Bickford Industries•Saint Charles, MO

About The Position

AFB International is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Vice President of Global Finance and Strategy. The position serves as a trusted partner, managing priorities, coordinating schedules and travel, facilitating communication, and helping ensure the executive is prepared for key meetings and business activities. The successful candidate will handle confidential information with sound judgment, professionalism, and discretion while supporting the growth of a global organization. AFB International is a global science and technology leader in pet food palatability and a rapidly expanding division of EBI, a privately held, family-owned company focused on sustainable growth, professional management, and long-term value. The organization emphasizes employee autonomy, sound decision-making, trust, accountability, and meaningful contributions. The role offers the opportunity to support a growing global business and contribute to the company’s mission of improving food for pets and the people who care for them.

Requirements

Bachelor’s degree in Business, Business Administration, or a related field preferred; equivalent experience will be considered.
Five or more years of related executive or administrative support experience preferred.
Experience coordinating domestic and international business travel.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite and other standard business technology.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Professional presence, sound judgment, discretion, and strong ethical standards.
Strong problem-solving skills and ability to work independently.
Proactive, self-directed approach with the ability to anticipate needs.
Flexibility and adaptability in a changing, fast-paced environment.

Nice To Haves

Experience with IFS, Concur, Salesforce, and corporate credit card administration preferred.

Responsibilities

Manage and maintain the executive’s calendar, including meetings, appointments, conferences, and timely reminders.
Coordinate and prioritize incoming and outgoing communications, including email, phone calls, and written correspondence.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, travel documentation, and detailed itineraries.
Prepare and submit Concur expense reports on behalf of the executive.
Manage company corporate credit cards in accordance with policies and procedures, including monitoring transactions, reconciling statements, maintaining documentation, and ensuring timely receipt submission.
Create purchase requisitions and purchase materials for the assigned department, as needed, using IFS.
Organize and maintain electronic and physical records, documents, and files.
Coordinate meetings, conferences, tradeshows, and events, including agendas, meeting materials, venues, logistics, and meeting minutes when required.
Monitor expense reports for accuracy, budget alignment, policy compliance, and timely submission.
Maintain and submit personal expenses to the Finance team in accordance with established deadlines.
Anticipate administrative needs, resolve challenges, and help ensure the executive’s time and priorities are managed effectively.
Maintain confidentiality when handling sensitive business, financial, and personnel information.
Build strong working relationships across the organization and facilitate clear, timely communication.
Support a culture of trust, accountability, autonomy, and long-term thinking.