Legal Executive Assistant - Finance

Fried Frank Business Services Opportunities•New York, NY

2d•$80,000 - $100,000

About The Position

The Legal Executive Assistant (LEA) provides high-level administrative support to a primary group of attorneys in the Corporate - Finance group, with backup support for the department head and other attorneys in the team or cluster. The LEA collaborates closely with other LEAs and coordinates overflow support with the Document Production Center. The role reports to the Manager of Legal Executive Assistant and Paralegal Services and also works day to day under the direction of assigned attorneys. It interfaces with Fried Frank employees at all levels of administration. Responsibilities include attorney calendar and telephone support, travel coordination, time entry and review, expense and invoice submissions, document processing and proofreading, client billing, mail and delivery coordination, arranging in-person and virtual meetings, visitor clearances, Bar/CLE tracking, contact and distribution-list maintenance, client file management, and preparation of conflicts checks and new matter documents. Occasional personal work may also be requested. Fried Frank describes its culture as grounded in excellence, integrity, and collaboration, with an emphasis on continuous learning, mentorship, pro bono service, social justice, and an inclusive workplace. The firm offers competitive compensation and a comprehensive benefits package, including medical coverage, retirement plans, and health and wellness initiatives. The stated New York salary range is $80,000–$100,000; actual compensation depends on factors including qualifications, relevant experience, education, credentials, and location.

Requirements

High school diploma required.
At least five years of experience in a similar position in a legal or corporate environment required.
Excellent customer service skills in interactions, including with the internal team.
Strong attention to detail, judgment, and effective decision-making skills.
Resourceful, organized, and proactive approach in a fast-paced environment.
People management skills and a high degree of integrity.
Ability to work independently with tight deadlines.
Ability to maintain the highest level of confidentiality.
Ability to remain calm and effective under pressure.
Knowledge of relevant firm software, including Microsoft Office, Emburse (Chrome River), Intapp, Webex, Zoom, LoopUp, InterAction, 3E, Litera Compare, and Tungsten Power PDF, and ability to learn new software and operating systems.

Nice To Haves

College or business school education preferred.

Responsibilities

Provide high-level administrative support to a primary group of Corporate - Finance attorneys and backup support to the department head and other attorneys.
Coordinate overflow support with the Document Production Center and collaborate with other LEAs in the team or cluster.
Manage calendars, including meetings, appointments, filing deadlines, and client-related activities.
Screen high volumes of attorney phone calls and relay accurate, detailed messages promptly.
Coordinate ground, rail, and air travel and prepare itineraries.
Enter attorney time in InTapp by the weekly deadline, monitor and move time held in suspense, and proofread timesheets for client requirements.
Submit attorney expenses and invoices through Emburse (Chrome River), including travel expense reports and disbursement requests.
Process legal documents and general correspondence, including revisions and comparisons, and draft basic documents for attorney review when requested.
Proofread materials for formatting, spelling, and grammar.
Prepare billing correspondence and edit bills and computations as directed.
Monitor, review, and route incoming mail; deliver mail to offices and flag urgent matters.
Arrange in-person conference room meetings, including refreshments, meals, and audio/visual equipment.
Schedule virtual meetings using Microsoft Teams and other firm software.
Coordinate package deliveries with the Mail Room and document preparation with the Document Processing Center; place large print requests with the Duplicating department.
Request visitor clearance through Lobby Security.
Monitor and manage Bar/CLE credits and dues.
Enter activities and maintain and update contact names, addresses, and distribution lists in InterAction and Outlook.
Coordinate with the Records Department to remove and store physical and electronic client files as directed.
Prepare conflicts checks, New Matter forms, and engagement letters.
Perform occasional personal work.