Executive Assistant - Finance

Textron•Fort Worth, TX

About The Position

The Executive Assistant supports Bell’s Finance organization, including the VP Finance, VP of Military Finance, VP and Controller, and Director of Finance-Integrated Operations. The position may also support managers who work with these leaders as time permits. It manages schedules, appointments, travel, meetings, conference calls, correspondence, and office supplies, and provides direct administrative and project support. The role regularly handles confidential and complex information and communicates information and corporate policy. It works with the leaders’ direct reports, other senior-level managers and administrators, and service providers such as external auditors and tax consultants. The Executive Assistant also helps prepare reports and other communications, coordinates internal and external meetings, supports travel and expense reporting, collaborates on special projects and procedure updates, and arranges on-site visitor meetings with security.

Requirements

High school diploma.
At least 6 years of executive administrative support experience.
Proficiency in Microsoft Office PowerPoint, Word, and Excel.
Ability to pass assessments in Microsoft Office PowerPoint, Word, Excel, and keyboarding.
Experience booking travel and completing expense reports for travel and other miscellaneous expenses.
Excellent communication skills.
Detail-oriented, with the ability to multitask and prioritize.
Ability to handle confidential information discreetly.
Professional demeanor.

Nice To Haves

Bachelor’s degree.
Experience with SharePoint.

Responsibilities

Screen and direct phone calls, manage calendars, adapt to rapid schedule changes, manage correspondence, and order, track, and maintain office supplies.
Assist with preparing reports, presentations, and documents for internal and external communications in compliance with established brand guidelines.
Schedule and coordinate internal and external meetings at varying management levels, and support hosting or conducting meetings as needed.
Assist the VP and Director with domestic and international travel arrangements and process expense reports.
Collaborate with staff and departments to prepare special projects.
Work with department managers to update and maintain procedures and department instructions.
Provide direct administrative and project support.
Work with security to arrange on-site meetings involving visitors.
Work with other senior-level management and administrators on behalf of the Finance organization.