Executive Assistant, Finance and Operations

The Nature Conservancy • Arlington, VA

3d • Hybrid

About The Position

The Executive Assistant II will provide direct administrative support to staff within the Office of the Chief Operating Officer (OCOO) and to the Office of the Chief Finance Officer (OCFO) leadership team. This role serves as a trusted partner and requires a high degree of professionalism, discretion, exceptional organization, and proactive problem-solving. This position is expected to work in a hybrid environment and maintain a regular presence in the Arlington Office as determined by organizational and team needs.

Requirements

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

Nice To Haves

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.
• Ability to use existing technology to achieve desired results.
• Experience interpreting guidelines to achieve desired results.
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
• Strong organization skills, accuracy, and attention to detail.

Responsibilities

• Provide direct administrative support to staff within the Office of the Chief Operating Officer (OCOO) and to the Office of the Chief Finance Officer (OCFO) leadership team.
• Serve as a trusted partner requiring a high degree of professionalism, discretion, exceptional organization, and proactive problem-solving.
• Manage calendars, domestic and international travel arrangements, and process expenses.
• Assist with the scheduling and coordination of meetings and special events.
• Suggest and implement processes and practices to improve effectiveness.
• Communicate on behalf of OCOO and OCFO leadership with staff in various programs across the Conservancy, as well as potentially with donors, vendors, and business relations.
• Effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience.
• Coordinate projects with several variables within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Refer difficult questions and unusual problems to supervisor.

Benefits

• health care benefits
• flexible spending accounts
• a 401(k) plan with an 8% employer match
• parental leave
• accrued paid time off
• life insurance
• disability coverage
• employee assistance program
• other life and work well-being benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Director