Executive Assistant

Signarama Philadelphia/Cherry Hill, NJ•Philadelphia, PA

1d•$45,000 - $65,000•Onsite

About The Position

Futura Identities designs, manufactures, and installs custom signs for businesses across Pennsylvania. Its fabrication shop is Epic Craftings, and its broader brand is Signage.com. The company is growing and adding structure and processes, and this role will help support that growth. The Executive Assistant reports directly to the CEO and works mostly with the CEO and a small office team. The role combines executive support with office and shop administration, including creating and documenting systems as they are established. The position is fully in-office in Philadelphia, Pennsylvania, Monday through Friday, 9 a.m. to 5 p.m. Some days may start early or run late. Some Saturdays are worked remotely; this is the only remote part of the role. The company will teach the signage side of the work, including how custom orders move from quote to production to installation, materials and fabrication basics, and working with sign suppliers and vendors.

Requirements

Prior executive or administrative assistant experience; internships and part-time office work count.
Strong written communication.
Comfort with Google Workspace or Microsoft Office.
Ability to handle confidential information.
Reliable transportation to the office.
Organization, calendar and inbox management, clear communication, discretion, and ability to handle competing priorities.

Nice To Haves

Sign-industry familiarity is preferred but not required.

Responsibilities

Manage the CEO’s calendar and inbox.
Book travel and prepare for meetings.
Track follow-ups and keep projects and people on schedule.
Order supplies and work with vendors.
Keep supply tracking current.
Document office processes as the company adds structure.
During the first 90 days, take over the CEO’s calendar and inbox fully, set up vendor ordering and supply tracking, and document the first core office processes.