Executive Assistant to CEO/COO & Office Manager

Andromeda Robotics•San Francisco, CA

1d•Onsite

About The Position

Andromeda is building a social intelligence layer for humanoid robots. Its first robot, Abi, is deployed in aged care and healthcare, providing conversation, companionship, and engagement. The company is scaling from early deployments toward a platform for thousands of real-world environments. As Andromeda’s first dedicated Executive Assistant and Office Manager in San Francisco, this role combines approximately 60% executive support with 40% office management. The position supports the CEO as a strategic operational partner and provides key support to the COO, while building an efficient and vibrant in-office culture. The role reports directly to the COO and works onsite five days a week at the San Francisco office near Oracle Park. The successful candidate will manage executive calendars and coordination, travel and expenses, office operations, shipments, and team culture activities. They will use or explore AI productivity tools to improve efficiency. There may also be an opportunity to help scout and transition the company to a new San Francisco office as it grows.

Requirements

At least 3 years of professional experience in an Executive Assistant, Office Manager, or similar role.
High proficiency with Google Workspace, Calendly, and Ramp or similar expense management tools.
Ability to work onsite five days a week in the San Francisco office near Oracle Park.
Exceptional verbal and written communication skills.
Discretion in handling confidential executive and board matters.
A can-do attitude and willingness to take on varied tasks and build processes from scratch.
Ability to thrive in ambiguity and bring positive energy to the physical workspace.

Nice To Haves

Experience in a venture-backed technology or hardware startup.
Existing use of AI productivity tools such as ChatGPT, Claude, or specialized scheduling assistants, or strong curiosity and eagerness to learn and adopt them.
Capability and interest in helping scout and transition to a new San Francisco office space.

Responsibilities

Own the CEO’s complex calendar, anticipate conflicts, protect the CEO’s time, and help ensure the CEO stays on schedule.
Serve as the primary point of contact and bridge for internal teams, external partners, and investors seeking time with the CEO.
Schedule complex, multi-executive internal meetings and critical Board of Directors meetings.
Manage essential calendar scheduling and logistics for the COO.
Coordinate domestic and international travel arrangements and reconcile expenses using Ramp.
Use or experiment with AI tools for tasks such as transcription, meeting summaries, draft correspondence, and travel research.
Maintain a pristine, organized, and fully stocked physical office.
Organize team lunches, celebrate milestones, and plan team events.
Coordinate incoming and outgoing shipments, including hardware components and office supplies.
Potentially partner with the leadership team to scout, evaluate, and transition to a new San Francisco office space.