Executive Assistant to CEO/COO & Office Manager

Andromeda Robotics•San Francisco, CA

1d•$95,000 - $120,000•Onsite

About The Position

Andromeda is building a social intelligence layer for humanoid robots. Its first robot, Abi, is deployed in aged care and healthcare, providing conversation, companionship, and engagement. The company is scaling toward a platform for thousands of real-world environments. The first dedicated Executive Assistant and Office Manager in San Francisco will provide strategic support to the CEO and key support to the COO while building an efficient, vibrant in-office culture. The role is approximately 60% executive assistance and 40% office management, reports directly to the COO, and has a significant impact on daily operations, team morale, and execution speed. The position is onsite five days a week at the San Francisco office near Oracle Park. The role includes managing executive calendars and scheduling, serving as a communications bridge for the CEO, coordinating board and other complex meetings, arranging travel and reconciling expenses, and using or exploring AI tools to improve executive productivity. Office responsibilities include maintaining the workspace, supporting company culture and events, and coordinating shipments. As a bonus, the person may help scout and transition to a future San Francisco office space. The expected base salary is $95,000–$120,000+. Actual compensation depends on job-related knowledge, skills, and experience. The company offers medical, dental, and vision coverage, a 401(k), equity, and paid time off. Andromeda is an equal opportunity employer and generally does not offer visa sponsorship for this role at this time.

Requirements

At least 3 years of professional experience in an executive assistant, office manager, or similar role.
High proficiency with Google Workspace, Calendly, and Ramp or similar expense management tools.
A can-do attitude and willingness to take on varied tasks and build processes from scratch.
Ability to thrive in ambiguity.
Positive energy and genuine enjoyment of connecting people and building company culture.
Exceptional verbal and written communication skills.
Discretion in handling confidential executive and board matters.
Ability to work onsite five days a week in the San Francisco office near Oracle Park.

Nice To Haves

Experience in a venture-backed technology or hardware startup is highly preferred.
Existing use of AI productivity tools such as ChatGPT, Claude, or specialized scheduling assistants, or strong curiosity and eagerness to learn and adopt them.
Capability and interest in helping scout, evaluate, and transition to a new San Francisco office space.

Responsibilities

Own the CEO’s complex calendar, anticipate conflicts, protect the CEO’s time, and help ensure the CEO stays on schedule.
Serve as the primary point of contact and bridge for internal teams, external partners, and investors seeking the CEO’s time.
Coordinate complex multi-executive internal meetings and Board of Directors meetings.
Provide calendar scheduling and logistics support to the COO.
Coordinate domestic and international travel arrangements and reconcile expenses using Ramp.
Use or experiment with AI tools to support tasks such as transcription, meeting summaries, correspondence drafts, and travel research.
Maintain a clean, organized, and stocked office space.
Organize team lunches, celebrate milestones, and plan team events.
Coordinate incoming and outgoing shipments, including hardware components and office supplies.
If capable and interested, partner with leadership to scout, evaluate, and transition to a future San Francisco office space.