Executive Assistant

EG Professional•Middletown, OH

1d•Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support directly to the CEO, serving as a trusted advisor and essential partner. The role manages the CEO’s complex schedule and communications, coordinates projects and travel, and helps ensure the CEO can focus on leading the organization. It is based on-site in Middletown, with travel 1–2 times per week and full-time hours, plus travel and on-call hours as needed. The position includes close coordination with internal and external stakeholders, support for board and governance activities, and representation of the CEO’s office across plant locations, charitable organizations, and business relationships. The successful candidate is expected to exercise mature judgment, maintain strict confidentiality, and work independently and collaboratively in a fast-paced, entrepreneurial, mission-driven environment. The organization offers a collaborative work environment and support for professional development, including executive assistant training programs.

Requirements

Bachelor’s degree.
At least 8 years of administrative or executive assistant experience; experience with smaller companies under 200 employees is preferred.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Proficiency with Adobe and Google Workspace.
Exceptional organizational and time-management skills.
Outstanding written and verbal communication abilities.
Ability to exercise mature judgment and maintain strict confidentiality.
Strong interpersonal skills and ability to work effectively with diverse personnel.
Willingness to travel 1–2 times per week and work extended hours when needed.
Valid driver’s license and comfort with various modes of transportation.
Ability to work independently and manage multiple priorities under pressure.

Nice To Haves

Experience with project management software.
Knowledge of ERP systems.
Social media and web platform proficiency.
Experience in a mission-driven or philanthropic organization.
Familiarity with industry-specific terminology and business practices.
Experience attending board or governance meetings.

Responsibilities

Serve as the CEO’s trusted right hand and maintain a close working relationship, keeping leadership informed about upcoming commitments and organizational dynamics.
Manage the CEO’s active calendar, appointments, events, deadlines, and personal dates, strategically blocking time for professional development and personal well-being.
Provide secretarial and administrative support, including appointment scheduling, supply management, guest relations, filing organization, and inter-office communications.
Serve as the primary contact for internal and external stakeholders regarding CEO activities, corporate initiatives, philanthropic efforts, and business relationships.
Draft acknowledgment letters, personal correspondence, and professional communications that reflect the CEO’s values and leadership style.
Oversee special projects from conception to completion, coordinating with internal teams and external partners to ensure accuracy, accountability, and successful delivery.
Plan and manage travel arrangements, including ground transportation, commercial flights, and private aviation, and accompany the CEO on business trips as needed.
Represent the CEO’s office professionally across plant locations, charitable organizations, and business associates.
Provide liaison and support services for board meetings and governance activities as needed.
Maintain physical and digital files, contact lists, and compliance documentation; conduct audits as requested.
Research market trends, political developments, and biographical information to keep leadership informed.