Executive Assistant

LinkedIn•Chicago, IL

1d•$87,000 - $143,000•Hybrid

About The Position

LinkedIn is seeking an Executive Assistant to provide administrative and organizational support to the VP of LinkedIn Sales Solutions. The role involves interacting with internal and external management, customers, vendors, and visitors while handling confidential and critical details. The Executive Assistant anticipates the needs of multiple managers and flexibly accommodates work schedules. The position is based in Chicago, Illinois, and follows a hybrid work arrangement, with work performed both from home and in a LinkedIn office on select days based on business needs.

Requirements

At least 5 years of experience working at the senior level in an administrative role.

Nice To Haves

Experience with project and budget management.
Experience supporting multiple leaders of large teams.
Advanced knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel, and cloud-based applications such as SharePoint.
Excellent communication, teamwork, and organizational skills.
Ability to interact professionally with senior leaders and anticipate their needs.
Ability to thrive in a fast-paced, demanding environment.
Ability to manage time effectively, prioritize tasks, and meet deadlines in ambiguous environments.
Proactive attitude and willingness to take on additional project work.
Ability to adapt quickly, learn and adopt new technologies, and remain flexible with new systems, tools, and processes.
Ability to take initiative and exercise good judgment, discretion, and confidentiality.

Responsibilities

Coordinate meeting logistics, action items, note-taking, and content preparation.
Plan, organize, and manage multiple calendars, resolving conflicts and protecting time for priorities.
Coordinate travel arrangements.
Manage logistics for special events, including team all-hands meetings and off-sites.
Manage and reconcile expense reports, purchase and procurement requisitions, and contracts within time constraints.
Understand the team's budget.
Manage special projects as agreed with managers.
Maintain email distribution lists and aliases.
Serve as the point of contact with workplace services to meet facility needs for the team.
May train and coach new administrative assistants.
Develop an understanding of the organization's internal structures and operations.
Maintain administrative processes that reduce redundancy and improve accuracy while supporting organizational objectives.
Maintain confidentiality and exercise excellent judgment, discretion, and professionalism.
Partner with HR, Finance, Legal, and other teams on initiatives.
Use judgment to understand leaders' urgency and priorities, routinely multitasking with little to no direction.