Executive Assistant

City Wide Facility Solutions • Lenexa, KS

23h • $77,850 - $95,000 • Onsite

About The Position

The Executive Assistant provides comprehensive executive and administrative support to the CEO, President, and CFO. The role manages executive coordination, communications, meeting preparation, and administrative processes; coordinates work across departments; tracks projects and action items; and ensures timely follow-through on executive decisions. It requires sound judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The position also supports executive communications and relationships, including drafting correspondence, coordinating recognition, and ensuring communications are accurate, timely, professional, and consistent with company standards. Performance is evaluated on communication quality, confidentiality, calendar effectiveness, meeting readiness, action-item follow-through, responsiveness, travel accuracy, and expense administration.

This position is located in a typical climate-controlled office setting with moderate noise, standard lighting, and office equipment. Work is generally sedentary, with extended sitting and frequent standing, walking, typing, and use of office equipment. Occasional lifting or carrying items up to 10 pounds may be required. City Wide Franchise describes its culture as collaborative, people-centered, fast-paced, flexible, and supportive, with ongoing learning and development.

Requirements

• Bachelor’s degree.
• 2–4 years of previous relevant experience.
• Strong organizational skills and consistent attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently with limited guidance and adapt to changing priorities.
• Sound judgment and discretion when handling confidential information.
• Resourcefulness and a practical approach to solving problems.
• Ability to manage multiple deadlines while maintaining accuracy and professionalism.
• Strong working knowledge of Outlook, Word, Excel, PowerPoint, Teams, and electronic document management.
• Ability to build effective working relationships with executives, employees, franchise owners, and external contacts.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts, including drafting correspondence, scheduling appointments, and prioritizing follow-up.
• Coordinate the business calendars of the CEO, President, and CFO, proactively resolving scheduling conflicts and ensuring they are prepared for meetings and commitments.
• Schedule executive meetings and calls, and coordinate agendas, supporting materials, logistics, and reminders.
• Arrange business travel, including transportation, accommodations, itineraries, and related meeting details.
• Screen and respond to calls and correspondence, exercising discretion and routing requests appropriately.
• Organize and maintain electronic records, including board materials, franchise communications, and other documents.
• Process business credit card statements and expense reports, obtain supporting documentation, and resolve discrepancies.
• Translate executive direction into clear tasks, timelines, and follow-up items.
• Coordinate assigned projects across departments, confirming responsibilities, monitoring deadlines, and communicating progress.
• Track executive decisions and commitments to ensure action items are completed.
• Maintain recurring leadership meeting schedules and administrative processes.
• Support executives with research, information gathering, and preparation of reports.
• Draft and coordinate routine executive correspondence, meeting communications, and business updates.
• Coordinate employee and franchise recognition on behalf of executives, working with the appropriate department.
• Ensure communications are accurate, timely, professional, and consistent with company standards.

Benefits

• Competitive compensation with bonus potential.
• Full benefits package including medical, dental, vision, life insurance, short- and long-term disability, PTO, and a 401(k) plan.
• Ongoing learning and development.
• Paid time for community service and charity work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level