Executive Assistant, Office of the President
About The Position
ECPI University is seeking a highly organized, resourceful, and dependable Executive Assistant to join the Office of the President and work closely with the Executive Vice President and President. This high-trust role provides executive administrative support while offering the opportunity to develop broader executive operations and business support capabilities over time. The Executive Assistant manages complex calendars, travel, meetings, logistics, expenses, communications, and other details that keep the executive office running smoothly. The role also supports project tracking and coordination across the organization, gathers information, follows up with senior leaders, and helps ensure important priorities move forward. The position initially focuses on exceptional administrative support and maintaining effective day-to-day organization. As the successful candidate develops familiarity with the organization and its business activities, responsibilities may expand to special projects, executive operations, investments, outside partnerships, and family-office coordination. Training, mentorship, and opportunities to develop knowledge in these areas will be provided. Career advancement and expanded responsibilities depend on demonstrated performance, capabilities, organizational needs, and available opportunities.
Requirements
- Experience providing administrative or executive support in a professional environment.
- Strong organizational skills and the ability to manage multiple priorities and changing deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail, sound judgment, and the ability to work independently.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Comfort supporting both routine administrative responsibilities and more complex executive priorities.
- Adaptability, resilience, and receptiveness to feedback in a fast-paced executive environment.
- Proactive problem-solving skills and willingness to learn new responsibilities.
- A collaborative, service-oriented approach with high standards of professionalism and accountability.
- Reliability, trustworthiness, eagerness to learn, and commitment to supporting the success of the executive leadership team.
Nice To Haves
- Experience supporting senior executives or executive leadership teams.
- Experience coordinating projects or working across multiple departments or business functions.
- Familiarity with family-owned businesses, family-office operations, investments, or outside business partnerships.
- Experience supporting executive operations or complex business initiatives.
Responsibilities
- Manage complex executive calendars, meetings, travel arrangements, and logistics.
- Coordinate with senior executives, employees, advisors, vendors, and outside partners.
- Track projects, commitments, deadlines, and follow-up items to help priorities move forward.
- Prepare materials, reports, and information for executive meetings and decisions.
- Handle expenses, reservations, events, and occasional personal logistics.
- Anticipate executive needs, identify potential challenges, and proactively resolve issues.
- Maintain confidentiality and exercise sound judgment when handling sensitive information.
- Provide administrative and coordination support for special projects across the organization.
- Develop and maintain systems and processes that improve the efficiency of the executive office.
- Gradually take on broader business, executive operations, and family-office activities as knowledge, experience, and capabilities develop.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
