Graduate Assistant-Office of the President

Saint Leo University Brasil • San Jose, CA

19h

About The Position

The Graduate Assistant provides administrative, secretarial, and event support to the Office of the President at Saint Leo University, working directly with the Senior Executive to the President. The role includes managing correspondence and calendars, arranging meetings and events, assisting with Board of Trustees preparations, routing student concerns, and providing backup coverage for the senior executive assistant. It offers graduate students exposure to university leadership, governance, and institutional planning. Discretion and confidentiality are essential.

Requirements

• Be enrolled in a graduate program at Saint Leo University in Business or a related field.
• Maintain a minimum 3.0 GPA in the graduate program throughout the assistantship.
• Have strong technology, analytical, and organizational skills.
• Be proficient in Microsoft Office Suite and website software, and familiar with data analysis tools.
• Have excellent written and verbal communication skills.
• Be able to work independently and as part of a team.
• Be a self-starter with strong motivation, attention to detail, problem-solving skills, and the ability to identify and seek out information.
• Be able to manage competing priorities and meet deadlines in a fast-paced environment.
• Maintain strict discretion and confidentiality when handling sensitive or confidential information.

Nice To Haves

• Previous academic or professional experience in business or technology-related roles.
• Experience in an executive office, higher education administration, or event coordination.
• Experience organizing meetings, events, or board-level activities.
• Strong customer service and interpersonal skills, with professionalism when working with trustees, donors, faculty, students, and community partners.
• Ability to route student concerns tactfully to the appropriate office.

Responsibilities

• Provide secretarial support to the Senior Executive to the President.
• Organize and efficiently process correspondence from the President to various constituents.
• Arrange meetings and manage calendars, including tasks assigned by the Senior Executive to the President.
• Substitute for the senior executive assistant in the President's office during her absence.
• Help organize Strategic Planning, Key Result Areas (KRAs), Student Dinners, and other meetings or events assigned by the President.
• Oversee arrangements for Townhall and other Office of the President events.
• Provide logistical support for Office of the President events and meetings.
• Assist with Board of Trustees and board meeting preparations as needed.
• Direct student complaints to the appropriate contact before forwarding them to the Senior Executive to the President.
• Perform other duties as assigned by the Senior Executive to the President.

Benefits

• Free tuition for the employee, spouse, and dependents.
• Tuition Exchange opportunity for dependents of employees.
• Paid sick leave, vacation, and holidays.
• Medical, dental, and vision coverage.
• Group medical plan includes Teledoc, Surgery Plus, and a Wellness Incentive Program.
• 100% employer-funded Health Reimbursement Account.
• 100% employer-paid short-term disability insurance.
• 100% employer-funded Employee Assistance Program, with healthcare and dependent options.
• Employer-provided life insurance.
• Discounted on-campus dining meal plans.
• Nationwide pet insurance.
• Flexible Spending Accounts.
• 403(b) retirement plan.
• Wellness Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level