Director, Office of the President

The College of the Florida Keys•5901 College Road Key West, FL

About The Position

This position performs advanced administrative work assisting the College President with coordinating the work of the President’s Office. Work is performed under the President’s supervision. The role administers policies within its scope, handles office details, coordinates staff and special assignments, and acts as a liaison among the President’s Office, College departments, employees, the public, the Board of Trustees, and government offices as directed. The Director supports administrative decision-making through data compilation and analysis, maintains specialized records, assists with budget preparation and expenditure control, and coordinates Board of Trustees meetings and permanent Board records. The position also coordinates the President’s Office’s responsibilities for accreditation and reaffirmation; manages travel, correspondence, and follow-up files; serves on committees as directed; and supports College recruitment and retention efforts. Attendance and assistance at Fall and Spring graduation and commencement ceremonies are required. Additional job-related duties may be assigned.

Requirements

Bachelor’s degree in a related field from an accredited institution.
Five years of high-level executive assistance experience in a responsible capacity; comparable training, education, or experience may be substituted for the minimum qualifications.
Florida Notary Public.
Knowledge of College mission, policies, procedures, and services.
Knowledge of procedures involved in the President’s Office and methods and practices used in office management.
Ability to explain rules, regulations, and policies as directed.
Ability to use mature and appropriate judgment.
Ability to maintain confidentiality in accordance with established College policy.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to transcribe verbal dictation.
Verbal and written communication ability.
Ability to perform basic mathematical calculations.
Ability to access, input, and retrieve information using a computer and common business applications.
Understanding of and commitment to Equal Access/Equal Opportunity.

Responsibilities

Administer policies as directed and within the scope of responsibility.
Relieve the President of office details.
Act as a liaison, when directed, between the President’s Office, College departments, employees, and the public.
Transmit orders and instructions to staff and others with the authority of the President.
Supervise and coordinate work in the President’s Office, including special activities and assignments such as annual commencement.
Compile and analyze data to support administrative decisions.
Maintain detailed and specialized records within the President’s Office.
Assist with budget preparation and control budget expenditures.
Coordinate Board of Trustees meetings, including gathering agenda information and supporting materials, composing and recording the agenda, taking and transcribing minutes, and distributing documented minutes.
Serve as liaison to the Board and maintain records for permanent Board files.
Serve as liaison between the President’s Office and the Governor’s Office and legislators as directed.
Review policies and procedures pertinent to the President’s Office.
Coordinate the President’s Office’s efforts, activities, and responsibilities regarding accreditation and reaffirmation.
Arrange travel for the President and Board of Trustees.
Handle incoming mail, answer correspondence, review outgoing mail, and maintain pending files for follow-up.
Serve on committees and organizations as directed.
Maintain accessibility via cell phone for business purposes as much as possible.
Attend training as directed.
Assist with College recruitment and retention efforts as appropriate.
Attend Fall and Spring graduation/commencement ceremonies and assist with their preparation.
Perform additional duties as assigned.