Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Proficient knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Knowledge of communities, property or real estate, and homeowners associations.
• Knowledge of the roles of the association board and Community Association Manager, and how those roles interface with homeowner requests.
• Proficient knowledge of typical business correspondence, including grammar, structure, punctuation, and spelling.
• Professional phone, interpersonal, written, and verbal communication skills.
• Professional customer service skills.
• Self-motivated, proactive, detail-oriented, and able to work as a team player.
• Time-management and time-critical prioritization skills.

Nice To Haves

• Associate's degree or bachelor's degree preferred.
• 0–3 years of Community Association experience.

Responsibilities

• Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures.
• Act as, or oversee, the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform or direct administrative and management duties requested by the Board of Directors and consistent with the management agreement.
• Ensure Associa community management tools are effectively developed and used, including annual calendars, action item lists, resolution worksheets, timed agendas, RFP matrices, committee charters, procurement procedures, and fiscal-year operating budgets.
• Review monthly financial reports and ensure a management summary is submitted to the Association Board of Directors.
• Provide or oversee recommendations to the Board of Directors and committees regarding major capital expenditures needed to maintain the desired community appearance and operation.
• Monitor corporate and client delinquency rates and the collections process for the account portfolio.
• Attend Board meetings as required by the management agreement and community events as needed.
• Prepare Board packages within established time frames.
• Ensure the Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files related to Association operations.
• Assist the Board of Directors or ARB with the architectural review process and routine inspections as necessary.
• Maintain the C3 database, including updating resident information.
• Manage routine and special-project vendors, including procurement and performance evaluation as contracted.
• Oversee Associa staff as provided for in the contract.
• Coordinate or oversee inspections of building facilities or common areas and arrange appropriate follow-up actions.
• Oversee the accounts payable process in accordance with Associa home-office processes and procedures.
• Perform other duties as assigned.